Administrative Law Support Specialist

il y a 4 jours

Luxembourg City Ashurst LLP Luxembourg Branch Temps plein
About Ashurst LLP Luxembourg Branch

A leading progressive global law firm with a rich history spanning over 200 years, Ashurst is proud of its heritage and committed to delivering innovative solutions for its clients. Our in-depth understanding of our clients' needs and commitment to providing exceptional standards of service have made us a trusted adviser to local and global corporates, financial institutions, and governments across various areas of commercial law.

Job Overview

We are currently seeking a highly skilled Legal Secretary to join our team on an 18-month fixed-term contract to cover maternity/parental leave. As part of our approach to delivering value through our services, we empower our business services teams to drive initiatives that support our business and lawyers.

The successful candidate will work closely with fee earners to develop comprehensive knowledge of clients, markets, and workstreams, playing a pivotal role in the team's success and contributing significantly to the lawyers' practices.

Main Responsibilities
  • General Administrative Support
    • Manage emails and follow up on requests efficiently;
    • Create, amend, and proofread documents from various formats;
    • Handle RCS recording and filing;
    • Assist with various ad-hoc projects.
  • Organisation
    • Answer calls, pass them on promptly, and assist with queries where possible;
    • Arrange conference or video calls;
    • Arrange travel requirements;
    • Process and submit expense claims and other administrative tasks;
    • Liaise with resources to resolve problems or issues on behalf of lawyers.
  • Billing Assistance
    • Assist with the monthly billing process: printing off reports and draft or finalised bills;
    • Create or amend written or dictated bill narratives;
    • Assist with client file opening and related processes.
  • Business Development
    • Update records and contact details, including creating and adding diary or file notes;
    • Carry out research where helpful for pitches, marketing, events, briefing packs;
    • Assist with the coordination of small client events.
Essential Skills and Qualifications

To be successful in this role, you will require:

  • At least 2 years of relevant experience, ideally gained in a law firm or professional firm;
  • Fluency in both French and English;
  • Good level of technical ability in Microsoft Office, including Word, Excel, and PowerPoint;
  • A 'can-do' approach and strong organisational skills: able to plan and prioritise effectively to deliver high-volume work or tasks to demanding deadlines;
  • Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise;
  • Good communication skills, both written and spoken, and able to liaise across all areas within the firm;
  • Methodical approach, with high levels of attention to detail, providing work that is quality-checked and complete;
  • Team player, able to work well with others to achieve departmental or task-specific goals.
Why Join Ashurst?

We offer a competitive remuneration package with the flexibility to reward high performance, a supportive and inclusive work environment, a global professional development offering for all employees, and an industry-leading programme that celebrates diversity and inclusion.

  • Administrative Support Professional for a Luxembourg Law Firm

    il y a 1 semaine

    Luxembourg City CM Law Temps plein

    An attractive opportunity awaits an Administrative Support Professional to join CM Law in Luxembourg. As an Executive Assistant / Paralegal, you will play a pivotal role in supporting the firm's growth and success.Key Responsibilities:Provide exceptional support to lawyers, including tasks such as KYC, board minutes, contracts, and EGMs.Ensure seamless...

  • Administrative Support Specialist

    il y a 4 jours

    Luxembourg City Reliance Trust Company Luxembourg SA Temps plein

    Job Title: Administrative Support SpecialistWe are seeking an organized and detail-oriented Administrative Support Specialist to join our team in Luxembourg. In this role, you will provide high-quality administrative support to our office, ensuring seamless day-to-day operations.Key Responsibilities:Welcome visitors and respond to inquiries, both physically...

  • Executive Support Specialist

    il y a 2 semaines

    Luxembourg City CASTEGNARO Temps plein

    Administrative Assistant (Labor Law)About Us:Castegnaro, a Luxembourg-based firm specializing in labor law, provides a family-oriented workplace with a focus on client relationships and innovation. As we grow, we are seeking an Executive Support Specialist to join our team of legal professionals.Your Role:We require your expertise in administrative support,...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg City CASTEGNARO Temps plein

    Administrative Assistant (Labor Law) About Us: Castegnaro, a leading Luxembourg-based firm specializing in labor law, provides a family-oriented workplace with a focus on client relationships and innovation. As we grow, we are looking for a dedicated Administrative Assistant to join our talented team ! Your Role: As an Administrative Assistant, you will...

  • Administrative Support Specialist

    il y a 3 jours

    Luxembourg City Sofitex Talent Recruitment Temps plein

    **About the Role:**We are seeking a highly skilled Administrative Support Specialist to join our client, a reputable European Institution located in Luxembourg Kirchberg.The successful candidate will be responsible for providing administrative support to the Department, ensuring seamless day-to-day operations and efficient management of tasks.About You:To...

  • Administrative Support Specialist

    il y a 3 semaines

    Luxembourg City Randstad Luxembourg Temps plein

    Job SummaryWe are seeking an Administrative Assistant in the Statistical field to join our team at Randstad Luxembourg. The ideal candidate will have a degree in the administrative field and at least one year of experience in a similar role.Your MissionAs an Administrative Assistant in the Statistical field, you will be responsible for supporting with...

  • Administrative Support Specialist

    il y a 1 mois

    Luxembourg City Randstad Luxembourg Temps plein

    Randstad Luxembourg is seeking a highly organized and detail-oriented Administrative Assistant to support our European Institution team. We are looking for a candidate who can provide administrative support to our team, including: · Organizing meetings and events in Luxembourg. · Preparing presentations, reports, and other documents. · Providing excellent...

  • Research and Support Specialist

    il y a 4 semaines

    Luxembourg City Ambassade de la République de Corée au Luxembourg Temps plein

    Job Overview:We are seeking a highly skilled Research and Support Specialist to join our team at the Embassy of the Republic of Korea to Luxembourg. As a key member of our staff, you will provide critical support to the Ambassador and contribute to the success of our mission.Key Responsibilities:Conduct research on Luxembourg and EU-related matters,...

  • Support Specialist

    il y a 3 semaines

    Luxembourg City Lombard International Assurance S.A. Temps plein

    As a Support Specialist at Lombard International Assurance S.A., you will provide daily support to our partners and clients, handling their queries and transactions in a timely and accurate manner. You will process policy transactions, manage risk, and maintain an ongoing awareness of our services and procedures to ensure quality improvements. A strong team...

  • Administrative Coordinator for Business Law

    il y a 8 heures

    Luxembourg, Luxembourg Axis Temps plein

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Axis. As a key member of our administrative team, you will provide critical support to our lawyers and staff, ensuring the smooth operation of our office.Responsibilities:Administrative Support: Provide administrative assistance to our lawyers and staff, including...

  • Executive Support Specialist

    il y a 1 semaine

    Luxembourg City Forvis Mazars Temps plein

    In order to support the Managing Partner and Executive members at Forvis Mazars, we are looking to hire an Executive Support Specialist. This role involves providing administrative and organizational assistance on a daily basis.The responsibilities include:Key Administrative Tasks:Managing agendas and coordinating travel arrangements;Preparing expense...

  • Executive Assistant

    il y a 1 semaine

    Luxembourg City CM Law Temps plein

    An Executive Assistant / Paralegal (3 years' experience) CM Law is looking for an Executive Assistant / Paralegal to support its firm and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks. Your main focus areas will be to: Legal support of the lawyers (KYC, board minutes,...

  • Luxembourg Business Law Specialists

    il y a 4 jours

    Luxembourg City Arendt & Medernach Temps plein

    Entry-Level Legal AssociatesArendt & Medernach is the leading independent business law firm in Luxembourg, offering expert services to clients globally. With an international team of over 450 legal professionals, we provide comprehensive advice on all areas of Luxembourg business law.We are seeking a talented and ambitious Entry-Level Legal Associate to join...

  • Corporate Support Specialist

    il y a 2 jours

    Luxembourg City IQ EQ Luxembourg S.A. Temps plein

    Company OverviewIQ-EQ is a leading Investor Services group combining global expertise with an unwavering focus on client service delivery.We support fund managers, global companies, family offices, and private clients operating worldwide.Salary: €45,000 - €55,000 per annumJob DescriptionDrawing on your existing experience in Corporate law, you will be...

  • Research and Development Specialist in Law

    Il y a 5 mois

    Luxembourg Université du Luxembourg Temps plein

    The Department of Law of the Faculty of Law, Economics and Finance of the University of Luxembourg is looking for a Research and Development specialist to support in evaluation and accreditation procedures of the Law Department and to conduct legal research. **Your Role...**: The Research and Development specialist will be working under the supervision of...

  • Administrative Support Specialist in Statistics

    il y a 1 mois

    Luxembourg City Randstad Luxembourg Temps plein

    Job Opportunity: Administrative Assistant in the Statistical FieldWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Statistical field. As an Administrative Assistant, you will provide support to our team members, ensuring the smooth operation of our daily tasks and projects.Key Responsibilities:Support...

  • Highly Skilled Administrative Support Specialist Ger/Eng

    il y a 3 semaines

    Luxembourg City Manpower Luxembourg Intérim SA Temps plein

    Job Title: Administrative Assistant Ger/EngJob Description: We are seeking a highly skilled administrative support specialist to join our team at Manpower Luxembourg Intérim SA. As an administrative assistant, you will provide secretarial and administrative assistance to our clients, supporting the smooth running of activities.Responsibilities:Organize...

  • Administrative Support Professional

    il y a 2 semaines

    Luxembourg City Clifford Chance Temps plein

    Job OverviewWe are seeking a highly organized and detail-oriented administrative assistant to join our Global Financial Markets department in our Luxembourg office. As an administrative assistant, you will provide first-class professional support to fee earners and contribute to the smooth operation of our team.Key ResponsibilitiesGeneral administration:...

  • Support Operations Specialist

    il y a 4 jours

    Luxembourg City Marks & Clerk LLP Temps plein

    At Marks & Clerk LLP, we are seeking a highly organized and detail-oriented Support Operations Specialist to join our Luxembourg office.About UsWe are the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 15 offices worldwide.Job SummaryThis role plays a key part in supporting our...

  • Corporate Governance Specialist

    il y a 2 semaines

    Luxembourg City Centralis SA Temps plein

    About the RoleWe are seeking a highly motivated Corporate Governance Specialist to join our team in Luxembourg. The successful candidate will be responsible for providing administrative and legal support to our Legal and Fund Administration Services teams.Key ResponsibilitiesAdminister legal and corporate requirements for a diverse client portfolio.Review...