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Office Manager
il y a 2 semaines
Do you want to work in an international environment in a firm that has over 50 offices worldwide?
Would you like to be part of a dynamic and enthusiastic team?
Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market.
**About the offer**
Permanent contract
Location : Luxembourg
Top 3 Key competencies:
- Organised
- Proactive
- Fluent French/English
**About our client**
- Sector_ : Law Firm_
- Values_ : Collaboration_ | Networking | International Mindset
- Employees_ :_ Worldwide : 2000+
**Your missions**
The Office Coordinator will be supporting all tasks related to office management.
The person will be in charge of:
- Warmly welcoming clients and managing telephone calls to relay accurate messages.
- Handling incoming and outgoing mail, including coordination with DHL and courier services.
- Ensuring daily office maintenance for a safe and clean reception and common areas.
- Overseeing the reservations of meeting rooms and ensuring proper setup, including drinks, brochures, and technology.
- Managing the procurement of supplies, lunches, groceries, etc.
- Validating and uploading vendor invoices.
- Establishing effective communication with suppliers, vendors, the landlord, and the maintenance team.
- Serving as the primary contact for IT matters and collaborating with our Benelux IT team.
- Coordinating with business services teams from other international offices, including marketing, compliance, IT, and finance teams.
- Handling filing and archiving responsibilities.
- Assisting in the onboarding and offboarding processes of staff members.
- Contributing to the organization of office events.
- Providing support to team members for ad hoc requests.
- Acting as a backup for the Office Manager.
**Your ideal profile**
- 1 to 2 years’ experience in a similar position
- Fluent in French and English, German knowledge will be considered as an asset
- Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook)
- Pro-active, dynamic, highly organized, team-spirit and rigorous
- Excellent communication skills
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust
