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Company Description
**Writing the future. Together.**
Avaloq is a leading financial technology and services company and we are committed to developing the banking solutions of tomorrow.
**Job Description**:
As Office manager you will be responsible for the organization and co-ordination of
office operations in line with procedures and resources to facilitate organizational effectiveness, efficiency, safety and security in the Luxembourg office location.
The Office Manager is in direct liaise with local management and with HQ for corporate matters (IT, Facility Management, Procurement, HR, Marketing & Communication, Legal, Finance etc.).
Your role will encompass amongst other:
Facility/ Reception:
- Act as the first point of contact for all internal and external visitors into the office ‐ give a 5* first impression and act as an ambassador for the brand and its values.
- Keep consumables fully stocked, keep office clean/tidy & liaise with landlord / building maintenance company for any needed repair. Forecast & monitor office & building charges.
- Responsible for the H&S within the branch ‐ act as a Fire Marshall, First Aider and general point of contact for weekly checks and assessments.
Accounting / Finance:
- Manage the corporate credit cards for the company ‐ verify the monthly statement / receipts with the Finance Department and ensure correctly reflected within SAP.
- Manage costs for the office ‐ prepare the budget & review on a regular basis to ensure there is no over spend.
- Ensure office accounting/auditing is processed in line with external/internal requirements and deadlines. Keep all corporate documentation up to date.
- Accounts Payable management ‐ ensure invoices are processed and paid in line with company procedure through SAP.
HR / Team Management:
- Induct new joiners and manage leavers within the team, ensuring internal
liaise with HQ for streamlined onboarding.
- Cascade useful internal & external information.
- Foster collaboration & team spirit by organizing events & initiatives.
Marketing / Communication:
- Manage and update the branch SharePoint as required
- Support when required in conjunction with the Sales Support Professional the Sales & KAM team
**Qualifications**:
- Strong proven track record of working in a similar role.
- Advanced Microsoft suite skills, in-particular Excel and Power Point.
- Able to multitask and manage changes to the working day at short notice
- Forward thinking - always striving for ways to improve the department and develop in the role / team.
- Highly organized - has an eye for detail when it comes to diary and workload management.
- Proactive - will always go above and beyond the “standard” job specification, to better themselves and the team.
- Excellent written and verbal English, any other language (French, German, Luxemburgish) will be considered as an advantage
- Ideally educated to bachelor degree level in a relevant discipline.
Additional Information
**Additional information**
**Now let’s talk about perks and compensation**
We offer competitive base salaries, commission and a benefits package as well as a generous pension. If you go the extra mile, you might be entitled to an extraordinary achievement reward.
Avaloq aims to share its success with all its employees by paying out “Success Share Units” depending on its performance in a given year.
We can’t wait to hear from you
Note to Agencies: All unsolicited résumés will be considered direct applicants and no referral fee will be acknowledged.
