Office Manager
il y a 1 jour
Our client is looking for someone to manage the administrative department and office operations in Luxembourg. Responsibilities include organizing board meetings, handling administrative functions, managing finances, maintaining relationships with third parties, coordinating with HR and IT teams, organizing supplies and travel, resolving issues, and implementing process improvements.
**Description**
- You will be responsible for ensuring the administrative department and overall office management of our Luxembourg operation runs efficiently.
- Your duties will include coordinating and organizing both regular and special board meetings.
- You will coordinate administrative functions both within the company and with external parties.
- You will be responsible for general finance administration tasks such as processing invoice payments.
- Building and maintaining relationships with third parties such as employment and corporate services, banks, landlords, and authorities will be part of your role.
- You will be involved in coordinating and welcoming new team members, working closely with group HR and external HR consultants when needed.
- Collaboration with in-house IT teams to order and set up hardware for new users will be required.
- You will need to communicate and coordinate with the administrative departments of our group companies.
- Ensuring the office is well-organized, including managing supplies and making travel arrangements, will be part of your responsibilities.
- Acting as a liaison between management and executives, you will resolve issues and manage daily workflow and deadlines, such as handling business trips and expenses.
- You will evaluate current operations to identify areas for improvement and implement process enhancements.
**Profile**
- Proficiency in English is a must, and proficiency in French would be advantageous. Knowledge of German would also be beneficial.
- Prior experience in an administrative/EA or office support role is essential, with at least a few years of relevant experience.
- They should have a flexible and innovative mindset, with a focus on providing excellent service and quality.
- Strong MS Office skills are important, along with a general affinity for technology and systems.
**Offer**
Our client offers a permanent contract.
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