Office Manager
il y a 1 semaine
**What it's about**
We are looking for an Office and Logistics Manager for our growing office in Luxembourg. The Office Manager will be responsible for effectively, efficiently and safely running the office organisation, for providing continuous and constant support to the teams within the office, and will lead the following matters:
Office organization
- Maintain an organized and fully supplied office i.e. point person for maintenance, mailing, supplies, equipment, bills, errands and reception duties
- Manage relationships with vendors, service providers and office lease as well as manage contract and price negotiations in relation thereto, including ensuring timely payment of invoices and adequate insurance cover
- Organize office operations and procedures, including drafting and maintaining office relevant procedures (e.g. filing of office management documents; signature of office management documents) and ensure that office operations are organized, correspondence is controlled and filing systems are properly maintained
- Prepare and maintain budget accordingly
- Coordinate with the IT department and equivalent third parties on all office equipment and IT related matters
- Act as health and safety officer and ensuring a safe environment within the office, in line with applicable protocols and requirements
- Fulfil executive assistant duties
Office events
- Leading and delivering on various office events including team building events and other outings to build camaraderie and strong connections amongst team members
Human Resources
- Partner with the Human Resources team to maintain or draw up new office policies as necessary from time to time
- Provide assistance to the Human Resources team, including the implementation of specific tasks such as handling of cheques repas and teleworking monitoring
Compliance with office relevant legislation/requirements
- Responsible for ensuring compliance with applicable legislation relative to office management (e.g. health and safety, office audits, rental regulations), maintaining procedures to ensure said compliance and training employees accordingly
- Responsible for evacuation and disaster recovery processes and scenarios
- Attend relevan courses/trainings (e.g. fire handling)
**What we expect**
- A professional who has solid, previous experience with office logistics and management in Luxembourg. Minimum 4 - 6 years experience in the field
- Extremely well-organised, agile and aware of the obligations of a similar company in Luxembourg, including health and safety matters
- An energetic person who is able and accustomed to wearing multiple hats, experienced in handling a wide range of administrative duties and executive support related tasks independently and with mínimal to no supervision
- Excellent communication skills required to interact with and support office employees, and to foster a collaborative office environment
- A strong command of the English and French languages; German is a plus
- A good understanding of IT logistics and of Luxembourg laws/requirements applicable to office matters
**What we offer**
Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:
- Professional, international working environment
- Challenging, rewarding career within a growing company
- Collaborative environment, with on-the-job training and mentorship opportunities
- 26 vacation days annually
- One-month sabbatical after every five years of service
- Competitive compensation package, including performance based annual incentives
- Lunch stipend
- Fun office and team events
- Partners Group compensation has a long-term outlook and philosophy, and our total compensation emphasizes performance based long term incentives.
At Partners Group, we thrive on new ideas for the benefit of our clients, our employees and our community. We are proud to be an equal opportunity employer and support diversity of perspectives.
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