Administrative Assistant
Il y a 2 mois
Help shape the future of intellectual property. Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 15 offices worldwide.
The Administrative Assistant plays a key role in our Luxembourg office, providing administrative support to the operational teams, support in facilities management, as well as a professional reception service to internal and external clients.
Your responsibilities
Reception & Facilities Management (35%):
- Be responsible for all matters related to the welcoming of clients, visitors, and external suppliers in a friendly and professional demeanour.
- Manage incoming phone calls, redirect to the appropriate individuals, and take messages, where necessary.
- Coordinate all incoming and outgoing mail, registered or fast courier deliveries (local and worldwide) and other packages on behalf of the company.
- Coordinate the booking of meeting rooms for internal and external meetings.
- Monitor and maintain office supplies inventory and place orders for office supplies and/or equipment, whenever necessary.
- Assist with building maintenance and coordinate building-related matters.
- Manage the parking organisation of the office.
Administrative support to Operational teams (65%):
- Provide administrative support to the Operational teams.
- Prepare reports and all relevant documents for the Operational teams whenever needed.
- Ensure that all relevant documents are saved in the company database and update the system, when required.
- Assist with any other administrative tasks, if and when needed, based on the needs of the company and the workload.
Your skills and profile:
- Previous experience in a similar position is desirable.
- Proficient in English and French. Any additional languages would be advantageous.
- A diligent and pro-active approach.
- Professional and friendly attitude.
- Excellent communication skills with internal and external stakeholders.
- Exceptionally strong ownership and "can-do" attitude with a customer service oriented and operational mind-set.
- Excellent time management and organisational skills.
- Ability to manage high volumes of work efficiently and excellent attention to detail.
- Good knowledge of MS Office (Word, Excel, PowerPoint, and Outlook).
We offer:
- Competitive salary dependant on experience
- 28 days' annual holiday, plus statutory holidays
- Complementary health insurance and life insurance
- Lunch vouchers
- Flexible working hours
- Training and development opportunities
APCT1_LU
-
Assistant Administratif
Il y a 6 mois
Luxembourg Delhaize Luxembourg Temps pleinDescription Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Administrative Assistant H/F CDI-Temps Plein (40h/semaine)** **En...
-
Assistant Administratif de Gestion
il y a 4 semaines
Luxembourg City ConfiaRH Sàrl Temps pleinConfiaRH Sàrl, un éminent acteur dans le domaine de la construction en bois et des travaux de toiture, est à la recherche d'un Assistant Administratif de Gestion pour renforcer son équipe.Description du posteL'assistant administratif de gestion jouera un rôle clé dans l'administration et la coordination des activités de l'équipe technique. Vous serez...
-
Assistant Administratif
Il y a 6 mois
Luxembourg ALEGYO MANAGEMENT Temps plein**Assistant Administratif (Temps Partiel ou Temps Plein) CDI** Nous recherchons un(e) assistant(e) administratif(ve) dynamique pour rejoindre notre équipe. Les principales responsabilités incluent le classement, le rangement et la numérisation de documents au bureau. **Principales tâches**: - Classement et organisation de documents - Rangement...
-
Assistant Administratif
Il y a 2 mois
Luxembourg City Agence Foyer -- ALPHA Assurances s.à.r.l. Temps pleinMissionNous recherchons un administrateur de bureau dynamique et proactif pour rejoindre notre équipe en tant qu'assistant administratif. Vous serez chargé de gérer les dossiers clients, de traiter les demandes de justificatifs, d'assurer le classement et l'archivage des documents, et de fournir un soutien précieux à l'équipe commerciale.Compétences...
-
Assistant Administratif
Il y a 2 mois
Luxembourg City Agence Foyer -- ALPHA Assurances s.à.r.l. Temps pleinRejoignez notre équipe dynamique en tant qu'Assistant Administratif (H/F) Nous croyons que chaque rôle au sein de notre équipe est essentiel. Pourquoi le vôtre ne serait-il pas celui d'assistant administratif ? Si vous maîtrisez l'allemand, le luxembourgeois et le français et que vous cherchez à jouer un rôle clé dans une entreprise en pleine...
-
Administrative assistant M/F
il y a 2 semaines
Luxembourg City Hays Temps pleinOur client, a European institution, is looking for an Administrative Assistant who speaks English fluently. French is considered as a plus. This is a temporary contract. The start date is as soon as possible. The selected candidate : Coordinates and performs a diverse set of administrative tasks including document control and distribution, filing, diary...
-
Administrative assistant EN/FR M/F
il y a 3 jours
Luxembourg City Hays Temps pleinOur client European Institution is looking for an administrative assistant to provide support to the team.The person should preferably have experience in Banking / Financial field and he/she should be able to work independently and keen to learn. The post works alongside another administrative assistant in the Director's office, a team of 2, the whole...
-
Assistant Administratif
il y a 3 semaines
Luxembourg Axis Temps pleinVous êtes passionné(e) par l'administration et l'accueil ? Vous recherchez un poste d'Assistant administratif stimulant ? Notre client a le poste idéal pour vous ! En tant qu'Assistant administratif, vous serez responsable de l'accueil des clients, de la coordination des déplacements internationaux, de la gestion du courrier, de l'organisation des...
-
Assistant Administratif
Il y a 6 mois
Luxembourg Axis Temps pleinNous recherchons pour l'un de nos clients, un(e) assistant(e) administratif(ve) pour rejoindre leur équipe juridique dynamique. Vous travaillerez en étroite collaboration avec leurs associé(s) / counsel et collaborateurs, au sein d'une équipe de 2 à 6 personnes. Votre rôle consistera à préparer, modifier et mettre en forme divers documents, ainsi...
-
High-Profile Administrative Assistant
il y a 2 semaines
Luxembourg City Grant Thornton Luxembourg Temps pleinGrant Thornton Luxembourg is seeking a highly skilled administrative assistant to support our audit team in Luxembourg Hamm. This exciting opportunity offers a competitive salary of 45,000 - 60,000 euros per year.About the RoleThe Experienced Audit Support Specialist will be responsible for providing administrative assistance to our audit team, including...
-
Administrative Assistants
Il y a 3 mois
Luxembourg GSK Stockmann Temps plein**Jobbeschreibung**: Administrative Assistants (M/F/d) We are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and...
-
Administrative assistant M/F
il y a 3 semaines
Luxembourg City Hays Temps pleinOur client, a European institution, is looking for an Administrative Assistant who speaks English and French fluently. This is a temporary contract.Here are the main responsibilities: Running the secretariat of all internal HR procedures handled by the Division, such as: - Managing the Administrative Review mailbox (organising it, maintaining it, following...
-
Administrative Assistant
il y a 4 semaines
Luxembourg City CASTEGNARO Temps pleinAdministrative Assistant (Labor Law) About Us: Castegnaro, a leading Luxembourg-based firm specializing in labor law, provides a family-oriented workplace with a focus on client relationships and innovation. As we grow, we are looking for a dedicated Administrative Assistant to join our talented team ! Your Role: As an Administrative Assistant, you will...
-
Administrative Assistant
il y a 3 semaines
Luxembourg City Randstad Luxembourg Temps pleinJob DescriptionWe are looking for a skilled Administrative Assistant to join our multicultural team in Luxembourg. As an Administrative Assistant, you will provide support on program management and be responsible for managing the agenda, organizing meetings, processing documents, and filing/archive them accordingly.The ideal candidate will have excellent...
-
Administrative Assistant
Il y a 6 mois
Luxembourg Université du Luxembourg Temps plein**SnT** is a leading **international research and innovation centre** in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We’re looking for...
-
Personnel - Administrative Assistant (M/F)
il y a 3 semaines
Luxembourg City Sofitex Talent Recruitment Temps pleinLE POSTE :For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Administrative Assistant (M/F)Purpose:To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and...
-
Experienced Audit Administrative Assistant
il y a 1 mois
Luxembourg City Grant Thornton Luxembourg Temps pleinJob SummaryWe are seeking an experienced administrative assistant to join our audit team. The successful candidate will provide administrative support to our audit team, ensuring the smooth operation of our department.Main ResponsibilitiesProvide administrative support to the audit team, including calendar maintenance, meeting scheduling, and coordination of...
-
Dessinateur / Assistant Administratif - Frontière
Il y a 6 mois
Luxembourg Austin Bright Temps pleinVous êtes à la recherche d'une occasion unique de mettre en valeur vos compétences administratives au sein d'un environnement dynamique et novateur ? Ne cherchez pas plus loin ! Nous sommes ravis de vous présenter une opportunité exceptionnelle au sein d'un bureau d'ingénieurs-conseils de renom, situé à l'ouest du Luxembourg, à proximité de la...
-
Assistant Administratif Junior
il y a 1 mois
Luxembourg City Agence Foyer -- ALPHA Assurances s.à.r.l. Temps pleinRôle et responsabilitésL'assistant administratif joue un rôle essentiel dans les activités commerciales de l'Agence Foyer -- ALPHA Assurances s.à.r.l. Les missions clés incluent l'accueil et l'orientation des clients, la gestion des dossiers clients, le classement et l'archivage des documents, ainsi que la préparation et le suivi...
-
Administrative Assistant
il y a 1 semaine
Luxembourg Université du Luxembourg Temps pleinThe University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Luxembourg Centre for Systems Biomedicine (LCSB) is an interdisciplinary research centre of the University of Luxembourg. We conduct fundamental and translational research in the field of Systems Biology and Biomedicine -...
