Administrative Assistant
il y a 3 semaines
Company description:
As a Koch Engineered Solutions company, John Zink Hamworthy Combustion (JZHC) is a global leader in emissions control and a pioneer in modern Smart Combustion and development facilities make up the largest testing complex of its kind. Additionally, our worldwide service organization is the largest, most technically advanced team of its kind. We provide solutions to capture emissions, destroy pollutants, manage waste and heat vital processes to help industries operate more cleanly and efficiently.
Job description:
Koch Engineered Solutions (KES) is looking for an Administrative Assistant to support the European Leadership team.
In this role, you will be provided with opportunities to demonstrate your organisational skills, manage a wide range of responsibilities, interact with different internal stakeholders and ensure seamless day to day operations and contributing to the efficiency of the team.
The open position will be located in our KES office located in Dudelange, GD of Luxembourg.
What You Will Do
- Provide high level administrative support to the leadership team, including coordinating meetings, managing diaries, and organising travel arrangements including flights, accommodation and visas.
- Be able to draft, review and send communications on behalf of the leadership team.
- Assist with the preparation and scheduling of internal and external meetings which may include booking meeting rooms, PowerPoint presentations, assembling Word documents and following up on action points as a result of the meeting.
- Handling sensitive and confidential information with the utmost professionalism and discretion.
- Effectively managing and organising expenses.
- Proactively identify opportunities to streamline office operations and implement effective solutions.
- Be responsible for providing general administrative support to the leadership team as needed.
- Support various projects by providing administrative assistance and taking the lead on specific tasks as needed.
- Efficiently handle company documents requiring signatures, ensuring they are accurately prepared, promptly signed, and dispatched in a timely manner.
Required profile:
- Ability to effectively interact with people at all levels.
- Proactive and capable of taking initiative to improve processes and solve problems.
- Fluent both in English and French. Any additional languages would be an asset.
- Excellent organisational and time management skills.
- Effective multitasker- ability to handle multiple priorities simultaneously and calmly under pressure.
- Ability to work independently.
- High integrity, trustworthy, and discreet with sound judgment and professional maturity.
- Advanced level of MS Word, PowerPoint (this is imperative), Excel.
- Extremely well organised and detail oriented with a flexible approach.
- Former experience in a previous similar role.
What we offer:
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
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