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Office Manager
il y a 3 semaines
**Office Manager**
Full time position based in Luxembourg City
- OffWorld is a robotics startup working on developing a mobile robotic workforce for heavy industrial jobs on Earth, Moon, asteroids & Mars. OffWorld was founded by an experienced engineering team drawing on decades of tackling formidable engineering challenges at NASA, ESA, NOAA, Maxar Technologies, CERN, Reaction Engines, SAFRAN, Surrey Satellites and Cisco. OffWorld’s first challenge is developing and maturing a modular robotic system for extreme environments on Earth. Our robots will go deeper underground and further on Earth than humans can, eliminate the need for humans to work in life-threatening environments in mining, construction, tunneling and other dangerous industries, and dramatically reduce the environmental footprint and cost of operations in key economies on Earth and beyond._
- OffWorld Europe SARL, based in Luxembourg, is an affiliate of OffWorld, Inc. (OffWorld US), with its headquarters in Los Angeles, California. Combined with its South Africa & Australia operations, OffWorld currently has over 75 team members and over 6,000 sqm of engineering facilities. OffWorld Europe is focused on developing and deploying modules for the extraction and storage of resources on the Moon._
- If you have the desire to work with an early-stage startup where you'll take on significant role within a growing team, please read on_
**Responsibilities**:
- Oversee office administration and provide support in HR administration
- Manage relationship and serve as key liaison for property landlord, facilities maintenance, agents, and vendors
- Ensure building security and safety by monitoring alarm system and issuing secure access cards
- Act as the liaison between payroll, benefits administrators, accounting, and HR, providing support when needed
- Support the employee onboarding/offboarding process, including conducting employment verification and reference checks
- Plan and coordinate internal and external meetings for executives across multiple time zones
- Create and maintain an organized/clean environment, which includes supervising the maintenance of office and kitchen equipment and areas
- Receive and distribute mail and deliveries and run errands on an ad-hoc basis
- Coordinate with IT to set up office equipment
- Manage schedule, travel arrangements and expense reports for executives as needed
- Welcome and support visitors to the office
- Prepare reports and letters as requested
- Process payments, invoices, income, and receipts, entering and filing data
- Prepare employee payroll
- Manage employee expense claims
- Implement and procure office systems and equipment
- Order and keep steady inventory of office supplies/snacks
- Facilitate and manage various office projects (e.g., office buildout and office moves)
- Manage and support regional/local events, meetings, off-sites, team building and other office activities
- Assist and participate as needed in ad hoc activities and special projects with various departments
- Handle incoming calls and inquiries and direct them to the appropriate team members.
- Provide administrative support to our team of engineers and researchers when needed, including scheduling, and organizing meetings, taking and distributing minutes, and tracking project progress
- Perform other administrative duties as needed
To hit the ground running, you need:
- Bachelor's degree with at least 10 years of experience working in an administrative or related role
- Sense of responsibility, team spirit, and desire to solve problems
- Ability to work under pressure and across time zones, prioritizing efficiently
- Energetic and proactive
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office with the ability to learn new systems quickly
- Ability to thrive in a fast-paced, sometimes ambiguous environment
- Driven to create structure to drive higher efficiency
- A lighthearted spirit, who receives enjoyment from supporting a highly motivated team to achieve a novel mission
- Knowledge of space robotics and/or the aerospace industry is a plus, but not required
In a nutshell, we offer:
- Opportunity to contribute to the mission of transforming how we will one day mine on the Moon, asteroids & Mars
- Competitive package
- Offer to join the OffWorld team full-time-if
- You are as crazy-excited about the mission as we are
- You’ve demonstrated you are The Right Stuff
**OffWorld is proud to be an equal opportunity employer
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