Office Administrator for Corporate Operations
il y a 5 jours
Welcome to this exciting opportunity as an Office Administrator for Corporate Operations at XB Consultants. Our client is a renowned global Investment firm with over 20 years of experience.
This role has been created to support the expanding operations in Luxembourg, where you will be part of a dynamic team of professionals in accounting, tax, operations, and corporate law.
The primary focus of this role will be to ensure the efficient management of the office, including hosting reception duties when required, maintaining meeting rooms, and performing general clerical tasks such as setting up conference calls and filing documents.
You will also assist the operations team with corporate administration, secretarial, KYC/AML, and day-to-day operations matters related to the supervised portfolio of companies.
Responsibilities:
**Office Management:**
• Hosting reception duties, welcoming clients and visitors, answering telephone calls, and transferring them to relevant staff members.
• Maintaining the meeting room to a high professional standard.
• Liaising with providers, ordering office supplies and beverages, and performing general clerical duties.
• Supporting the preparation of credit card expense reports.
• Collaborating with the IT Support team to ensure equipment is in proper working order.
• Assisting with onboarding new joiners.
**Company Secretarial and Corporate Administration:**
• Maintaining corporate files and records.
• Opening and filing correspondence received in respect of Luxembourg entities.
• Scanning and archiving executed documents.
• Assisting with corporate filings with authorities.
• Updating internal tracking sheets and corporate online platforms.
**Cash Management:**
• Collecting and reviewing invoices.
• Setting up payments on banking platforms.
To be successful in this role, you will need a Bachelor's Degree (preferred) and 2+ years of experience in office management/administration.
You should be fluent in English and French, well-organized, and attentive to details.
A good foundation in Microsoft Office skills is essential, and experience with Luxembourg KYC requirements and the Trade Registry is considered an advantage.
We offer a competitive salary package, a dynamic and collaborative work environment, and the opportunity to contribute to a growing global firm with a strong reputation for excellence.
Estimated Salary: €45,000 - €55,000 per annum.
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