Corporate Administrator
il y a 3 semaines
**Employment Type**
- Full Time
**Category**
- Banking & Financial Services
**External Reference**
- A1H6M000007KG4FQAU
**Location**
- Luxembourg
**Client Description**:
Spring professional is looking for a corporate administrator for its client.
**Responsibilities**:
Within the Corporate Administration team in charge of corporate administration matters in relation to Luxembourg companies owned by the Private Equity Funds managed and advised by the compagny. These Luxembourg companies typically ultimately own operating companies throughout Europe.
- Help in the daily administration of current and newly incorporated portfolio companies;
- Physical and electronic filing of transaction documents e.g. loan agreements, BoD minutes, SH minutes, SH agreements, PoA, closing bibles;
- Ensure consistency between physical and electronic binders;
- Ensure eFront data base is kept up to date so that upon completion of a transaction the information reflected in eFront is accurate;
- Assist on daily corporate administrative tasks e.g. providing all necessary information to the payments team to prepare and execute payments, provide quarterly bank account balances to the deal teams;
- Assist on the bank account opening procedure e.g. completing documents, organising their execution, dealing with KYC requirements) and liaising with the bank;
- Assist on the preparation of all documentation required for KYC purposes (completing forms received from third party services providers, downloading structure chart from eFront and ensuring it is up to date, liaising with the tax team for the preparation of the FATCA / CRS forms);
- Assist with the creation and update of the shareholders’ / bonds’ / notes’ registers;
- Ensuring that upon completion of a transaction any required filing with the RCSL and RBE are made;
- Assist with the drafting and execution of corporate documentation e.g.:
- Minutes of the shareholders’ general meetings (or written resolutions) to be executed under private seal; and
- Powers of attorney to be granted by the shareholders in view of their representation at shareholders’ general meeting;
- Assist with the implementation of management incentive plans (MIPs), including but not limited to:
- Preparation of KYC documentation to be provided by the participants (checking and saving all documents received : AML letter, ID Documents, FATCA / CRS form, source of funds declaration, utility bills,);
- Preparation, if required, of share transfer agreements to be executed by participants; and
- Coordinating the execution of relevant documentation;
- Liaise with relevant parties to ensure that documentation is executed on a timely and proper manner;
- Liaise with banks, notaries and lawyers (as necessary) in connection with the implementation of transactions.
1-2 years of working experience in any of:
- Similar position within a PE house;
- As a corporate secretary, ideally with PE exposure;
- In a corporate position within a Corporate and Funds services provider.
Fluent in English, any other European language is a plus.
Excellent communication and writing skills, able to identify key information.
Good organization skills, great attention to detail.
Analytical, willing to learn.
Committed, flexible, team player
Hands on mentality, self-starter, robust.
LI-FL1
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