Professional Assistant Legal
Il y a 6 mois
**ABOUT US**
We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.
For our office in Luxembourg, we are seeking a professional assistant to join and support our growing Company Secretarial team. We offer a friendly, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.
**YOUR RESPONSIBILITIES WILL INCLUDE**:
- Assisting and supporting the Company Secretarial team with day-to-day administrative tasks including maintenance of our internal databases;
- Drafting cover letters and arranging couriers or liaising with the office facilities teams where necessary;
- Preparing corporate documents such as board packs, proxies, convening notices, simple minutes/resolutions etc.;
- Arrange execution of documents, including contracts, under the supervision of the team;
- Maintenance of various internal lists, logs, trackers and any database;
- Creating and maintaining companies’ statutory books;
- Organise and collect documents for notarization or legalisation;
- Pro-actively managing the shared team calendar to include scheduling internal/external meetings, calls and conferences, sending calendar invitations to participants and booking necessary resources;
- Assisting the team with the billing/invoicing process, preparation of the on-boarding files for new clients and more generally helping with any internal process;
- Support the team with corporate expenses;
- Taking an active role in the social life of the team;
- Any other ad-hoc tasks or projects that may be necessary.
**YOUR PROFILE**:
- You are fluent in both written and spoken English. French and/or German is an asset;
- You have 2 to 5 years of relevant experience or in a similar position - experience in Luxembourg will be considered as an asset;
- You are MS-Windows software literate, knowledge of Outlook is required;
- You demonstrate a pragmatic approach to problems;
- You are organised, flexible and able to manage several skills;
- You demonstrate good communication and reporting skills;
- You are able to work under pressure and keep a positive attitude in all circumstances;
- You demonstrate a reliable personality, focused on integrity and confidentiality;
- You are a good team player (helpful, showing solidarity and share information).
**WHAT WE OFFER**
We are committed to supporting your development, advancing your career, and providing benefits that matter to you.
Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.
Our global benefits also include:
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave and graduation leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
**Equity in every sense of the word**
We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.
We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.
We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. Alter Domus is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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