HR Operations Senior Officer

About Lombard International Group

Lombard International Group (‘the Group') is the leading European provider of cross-border wealth, estate and succession planning solutions, based on Luxembourg unit-linked life insurance. Our 30+ years' experience combined with our award-winning solutions and services are highly sought after and valued by our clients and their advisers. What truly matters to them is being able to protect, preserve, and pass on their wealth for future generations.

With our presence in 7 countries, the Group has an internationally diversified footprint serving over 15 markets across Europe. Our dynamic international team of 450+ experienced wealth structuring specialists, subject-matter and technical experts consists of 50 different nationalities, speaking over 30 languages.

We are a proud multicultural, diverse, and inclusive Group, driven by a values-based culture of performance, ambition and curiosity, where innovation is not just supported but actively encouraged. We invest in talented teams who develop their expertise, curated through support and training, and fostered through a people centred culture. Our people truly are our greatest asset

Lombard International Group operates through two divisions:

Insurance carrier: Lombard International Assurance S.A.

Headquartered in Luxembourg, Lombard International Assurance S.A. is an insurance carrier specialising in manufacturing unit-linked life insurance solutions. These solutions are distributed by various regulated intermediaries, including private banks, family offices, asset managers, independent wealth and financial advisers, wealth and insurance brokers, professional advisory firms and other advisers active in the private wealth sector.

Distribution Companies

The Group has a number of wholly owned investment and insurance distribution businesses who market and advise on unit-linked life assurance products manufactured by Lombard International Assurance S.A.

For further information about Lombard International Group, please visit: www.lombardinternational.com

Your role – Are you ready for a challenge?

The HR Operations Senior Officer is responsible for managing, tracking and ensuring compliance on all employee information and documentation as dedicated by labour law, collective agreement, policies and procedures. The HR Operations Senior Officer is in charge of maintaining day to day HR operations and backing-up the Senior payroll Officer according to a work schedule determined by the Head of Rewards & Operations.

Your responsibilities will be as follows:

• Drafting and managing contractual documentation all along the life-cycle of the employee in the company (employment contracts, amendments, letters, certificates and any other documents required) in cooperation with the Talent & Employee relations team
• Managing the administrative on-boarding of new hires/off-boarding of leavers in compliance with the internal procedures in a smooth and efficient way: filling check-list, processing 4-eyes controls, background checking, fit & proper checking, logging IT tickets, organising mandatory medical examinations for new joiners, ensuring accurate set-up and tracking of trial period in the HRIS, any other related tasks
• Maintaining and updating employee records in the HRIS all along the employee life-cycle in a timely manner
• Ensuring the accurate maintenance and security of hard and digital personnel records for all staff in compliance with data protection regulation
• Managing the HR mailboxes and answering employee queries according to LIA Service Excellence criteria
• Providing guidance, managing and coordinating the application, renewal of work permit in accordance with the applicable regulation. Tracking and maintaining records of work permits in the HR system and ensure timely renewal or follow-up actions as needed
• Serving as the backup for payroll preparation, control and processing as well as benefits administration
• Participating in HR projects in line with business requirements. Identifying and suggesting of HR Administration processes improvement.

Given the small size of the Human Resources department, a degree of flexibility is required of each staff member who should expect to perform other tasks as required.

Your profile – Have you got what it takes to become our HR Operations Senior Officer?

• Degree in HR and/or relevant professional training
• Full understanding of HR functions and best practices
• Between 5-10 years of experience in the field of Human Resources, preferably within Compensation & Benefits, HR Operations and/or HR Services
• Strong knowledge in labour law, social security and immigration law
• Client service oriented and solution driven
• Pro-active, inquisitive and autonomous
• Organizational and time management skills. as well as, meticulous attention to detail
• Team player, ability to work in a changing and dynamic environment
• Communication and problem-solving skills
• Work well under pressure and ability to meet tight deadlines
• Advanced skilled in Microsoft Word
• Good command of Microsoft Excel
• Fluent speaking and writing skills in English and French is mandatory.

Additional Assets

• Extended knowledge of Collective Bargaining Agreement for the Insurance sector
• Awareness of Fit & proper requirements under Solvency II
• Experience in Protime and Bamboo HR
• Empathy and resilience

We offer you

Sitting at the crossroads of private banking, asset management and insurance, we operate in a well-established and fast-growing segment of the financial services industry. We offer a thriving and entrepreneurial work environment, with the opportunity to work across multiple geographies, learn valuable new skills, develop great expertise, and establish long-lasting relationships. It is an exciting opportunity to build a network of contacts across the organisation in a collaborative and diverse workplace. At Lombard International Group we have a diverse team of over 50 nationalities. We are always looking for exceptional talent to join our team. Because our people are our greatest assets, you will enjoy reward and recognition packages. We also offer you the possibility to shape your professional career in line with your own goals and the opportunity to work with the top talent in the industry. We are committed to extending equal employment opportunities to all individuals.

Be a part of our community

Lombard International Groups an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, colour, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Lombard International Assurance S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise it will be destroyed without any undue delay should the candidate not be hired.

Should you be interested in pursuing this opportunity, please send your application in full confidence to Lombard International Assurance S.A, https://www.lombardinternational.com/en-US/Careers/Job-Board

Lombard International Assurance is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.

Our Recruitment privacy notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks. It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here Recruitment Privacy Statement

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