Senior Principal Operational Assistant

il y a 4 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein


Job Description

Description

–>

As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.

A high level of planning, follow up, consultation and coordination is crucial in this role, to support the issuance of regular notes to EIB governing bodies and for the performance of reporting activities managed by other services on several matters. These are complex tasks requiring the individual to understand the substance, which shall apply also for tasks related to EBRD & EIF. The tasks go beyond administration and execution, and without minimum knowledge (and appreciation of the complex environment), it would be challenging to provide a satisfactory service to the Officers, Head of Unit and Head of division.

The post requires discretion, adaptability, rigor, attention to details, the ability to prioritise and to handle several tasks simultaneously.

Operating Network:

The Senior/Principal Operational Assistant reports to the head of division and works in close cooperation with the heads of units, officers and assistants of the division.

Accountabilities:

Support the Head of Division in the day-to-day administration of the relevant processes and procedures to facilitate the functioning of the division, assisting with the organisation, planning and monitoring of division's activities, as well as with the management of Head of Division diary scheduling.Coordinate activities related to the preparation or the consultation of notes or other documents, in the team and ensure good information-sharing within the division.Provide administrative and secretarial assistance in the preparation of notes, briefings, presentations.Prepare/finalise letters and organise appropriate approvals and signatures.Manage the process of distribution of Management Committee and Board of Directors Notes, following the different deadlines with the authors of the notes.Assist in the coordination and delivery of SG opinions.Collect incoming enquiries and, according to priority, answer directly or allocate it to the appropriate persons.Contribute to the development or revision of procedures and processes, under the guidance of the Head of Division, Heads of Unit and Senior Officers, and coordinate the regular division's reporting activities (critical reports, EUC declaration cycle, business continuity, etc...) complying with deadlines. Provide administrative support on EIF and EBRD matters, working closely with the strategic shareholding unit team (organising high level meetings, drafting correspondence, coordinating and formatting briefings, archiving documents, contributing to board meetings and annual meetings' preparation).Coordinate the team's calendar, events schedule and participation in meetings, such as Management Committee.Assist in the preparation of various events, including for travel arrangements and regular division meetings, outing/away days; prepare agendas of meetings and take notes/prepare minutesUpdate of databases, relevant intranet pages, prepare spreadsheet, presentations and statistical reports.Enhance and maintain rigorous electronic filing; be the GED coordinator within the division.Greet and provide general support to visitors and take care of newcomers' integration for any aspect related to IT equipment and accesses, logistics, etc. as well as for departures. Provide guidance to newcomers about EIB procedures and IT tools.Act as mutual back-up with the other operational assistants in the division, also coordinating respective absences where necessary.

Qualifications:

Secondary level diploma, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant fieldAt least 5 years professional experience in an administrative support roleGood knowledge and understanding of the Bank's activities and organisational structureGood knowledge of the Bank 's standard office tools (Word, Excel, PowerPoint, GED, Notes)Proof-reading and presentation skills would be an advantageProven good communication, teamwork, and problem-solving skillsStrong organisational and time-management skillsExcellent knowledge of English and/or French, with a good command of the other. Knowledge of other EU languages would be an advantage.

Source:



Recommend your friend

–>


To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where ) you saw this job posting.

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Financial Control Directorate(FC), Financial Reporting and Accounting Department (FRA), Financial Reporting Division (FRD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department, EU Operations (OPS-EU), Italy, Malta, Greece and Cyprus Division (IMGC) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its EIB Global Directorate (GLO), Global Partners Department (GP), Advisory & Blending Unit for GP (ADV&BLE)* at its headquarters in Luxembourg, a Senior/Principal Operational Assistant. This is a full-time position at grade 2/- Panel interviews are anticipated for beginning of February 2023._The...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee...

  • Senior / Principal Budget Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Spring Professional Temps plein

    Employment Type Full TimeCategory Banking & Financial ServicesExternal Reference A1H6M000007JZJAQAAClient Description:We currently recruit, for one of our clients, a key international banking institution, a Senior / Principal Budget Operational Assistant.This is a temporary contract with a mission of up to 12 months.Responsibilities:As a Senior / Principal...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Secretariat General (SG), Governing Bodies Department (GB), Governing Bodies Secretariat Division (GBS) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract. Panel interviews are...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its EIB Global Directorate (GLO) - Corporate Finance and Global...

  • Senior/principal Coordination Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR)* - HR Coordination - DG Office Division (COORD) at its headquarters in Luxembourg, a Senior/Principal Coordination Operational Assistant. **This is a full-time position at grade 2/3.(*) New name following upcoming reorganisation- ()Internal benchmark:...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its at its Finance Directorate (FI), Treasury Department (TRES), Liquidity Management Division (LM), at it's headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel interviews are...

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), Talent & Culture Department (T&C), Talent Acquisition Strategy Division (TAS), Onboarding & Employment Contracts Unit (O&EC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time temporary position at grade 2/3.The...

  • Principal/senior Operational Assistant Benefits

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Benefits and Payments Division (BAP), Benefits Unit (BEN) & Payments Unit (PAY) at its headquarters in Luxembourg, a Principal/Senior Operational Assistant Benefits & Payment.**These are full - time positions at grade 2/3 for...

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Life Cycle Division (LCD), Recruitment & Internal Mobility Unit (REC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant Performance

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Policies Department (HRPLC), Organization & People Development Division (O&PD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant Performance Management.This is a part-time position (50% of working time) at grade 2/3 for which the...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Group Risk and Compliance (GR&C-RM) - Regulation & EIB Group Risk Department (GREG) - Capital Management Division (CM), at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.**This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, Human Resources Directorate (HR)*, HR Strategy & Governance Department (HRS&G), Employee Relations and Wellbeing Division (ER&W), at its headquarters in Luxembourg, a (Senior) Operational Assistant - Health Administration. **This is a full-time position at grade 1/- New name following upcoming reorganisation**Internal...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is looking for a (Senior) Operational Assistant for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Outside Europe A Division (OEU-A) based in Luxembourg.Position:This is a full-time role at grade 1/2 with a permanent contract lasting 4 years.Panel interviews are...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Legal Directorate (JU), EU Operations Department (OPS-EU) - Spain and Portugal Division (ESPT) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time temporary position at grade 1/2.The term of this contract will be 2 years.**- Panel interviews are anticipated...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Restructuring, Funds and Venture Debt Division (RFV) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time position at grade 1/2 for which the EIB offers a...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Corporate Department (CORP), Corporate, Employment and Litigation Division (CL), at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a part-time (60%) temporary position at grade 1/2.The term of this contract will be 9 months; _as this is a...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Fund Temps plein

    EIF Posting:The European Investment Fund (EIF) is seeking to recruit for its Financial Control Division (FC) - Financial Operations Unit at its headquarters in Luxembourg, several (Senior/Principal) Financial Operations Assistant(s). This is a full time position at grade 2/3 for which the EIF offers a permanent contract.- _internal benchmark:...