Senior/principal Coordination Operational Assistant

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

The
EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR)* - HR Coordination - DG Office Division (COORD) at its headquarters in Luxembourg, a
Senior/Principal Coordination Operational Assistant.

**This is a full-time position at grade 2/3.

(*) New name following upcoming reorganisation
- (
)

Internal benchmark:
__Senior/Principal Operational Assistant_**- Panel interviews are anticipated for _end of January 2032._

The term of this contract will be 4 years.

Purpose:


The Senior/Principal Coordination Operational Assistant, internally referred to as the Senior/Principal Operational Assistant executes a wide range of administrative and coordination duties in order to contribute to the smooth running of the HR Coordination activities, with a particular focus on GED "super-user" and support to Document Management for the HR Directorate, Security and Information Classification project, as well as administrative support with Procurement and Coordination activities.


Operating Network:


You will report to the Head of HR Coordination Division and work in close collaboration with colleagues from the HR Coordination (DG Office) and with the HR Interface of the Directorate.


Accountabilities:

  • Provide administrative support to the Head of Division and to the Coordination Division mainly for organisation of meetings, communication within the division, preparation of documentation (agenda, presentations, minutes), intranet updates (e.g. whodoeswhat / organisational chart)
  • Provide administrative support to the Procurement team of the HR Directorate, this includes:
  • Follow-up of the signature process, the sending (electronic and by courier) and filing/ archiving (in Dashboard/PPST Fin/GED/EIB Archives) of HR contracts, Framework agreements, call-offs and addenda.
  • Preparation of monthly HR contract report.
  • As GED "superuser" for the HR Directorate, support the GED Coordinators within HR, offering advice on how to structure the Institutional Workspaces and concrete questions. Raise awareness of risks or inefficiencies brought about by indiscriminate or disorderly retention of documents within shared workspaces.
  • Act as Coordinator for HR's Knowledge Centre and HR's Template Area. Add templates in the Templates Area on behalf of the Portal Editors. Train Portal Editors on where to save related resources in GED, insisting on the importance of naming conventions.
  • Act as Stewart for HR in the context of the new Security and Information Classification project

This includes:
- coordinate the implementation of the information classification policy acting as contact on matters of information classification, promoting best practice and overall consistency
- organise guiding & training for HR staff members

  • Coordination of the Institutional Workspace

This includes:
- manage permissions and access rights to sensitive content and provide assistance for security governance to the members of the IW or direct team
- perform the GED annual reviews and keep track of changes of Members, Guests or Coordinators
- encourage periodical revision and e-cleaning upon departure

  • As designated Group Leader of Decentralized User Groups, add or remove users from Groups as necessary.
  • Administrative support mainly for: organisation of meetings, preparation of documentation (agenda, presentations, minutes)
  • Act as backup for the management of IT accesses and office space management for HR staff members
  • As part of the further evolution of the HR Coordination, the scope and content of the role, or elements thereof, may change

Qualifications:

  • Secondary level education, complemented with a 2year certification in a relevant field (HR, secretarial studies, economics, business administration)
  • At least 5 years of relevant professional experience, of which some acquired in an administrative environment, preferably in the field of Human Resources
  • Excellent command of English and/or French(*). Knowledge of other European Union languages would be an advantage

Competencies:

  • Find out more about EIB core competencies _here
LI-DNP

  • Senior Principal Operational Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.A high level of planning,...

  • Senior Principal Operational Assistant

    Il y a 2 mois

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.A high level of planning,...

  • Senior Principal Operational Assistant

    Il y a 2 mois

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.A high level of planning,...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Financial Control Directorate(FC), Financial Reporting and Accounting Department (FRA), Financial Reporting Division (FRD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Secretariat General (SG), Governing Bodies Department (GB), Governing Bodies Secretariat Division (GBS) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract. Panel interviews are...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department, EU Operations (OPS-EU), Italy, Malta, Greece and Cyprus Division (IMGC) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its EIB Global Directorate (GLO), Global Partners Department (GP), Advisory & Blending Unit for GP (ADV&BLE)* at its headquarters in Luxembourg, a Senior/Principal Operational Assistant. This is a full-time position at grade 2/- Panel interviews are anticipated for beginning of February 2023._The...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee...

  • Senior / Principal Budget Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Spring Professional Temps plein

    Employment Type Full TimeCategory Banking & Financial ServicesExternal Reference A1H6M000007JZJAQAAClient Description:We currently recruit, for one of our clients, a key international banking institution, a Senior / Principal Budget Operational Assistant.This is a temporary contract with a mission of up to 12 months.Responsibilities:As a Senior / Principal...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its EIB Global Directorate (GLO) - Corporate Finance and Global...

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Life Cycle Division (LCD), Recruitment & Internal Mobility Unit (REC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant Performance

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Policies Department (HRPLC), Organization & People Development Division (O&PD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant Performance Management.This is a part-time position (50% of working time) at grade 2/3 for which the...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its at its Finance Directorate (FI), Treasury Department (TRES), Liquidity Management Division (LM), at it's headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel interviews are...

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), Talent & Culture Department (T&C), Talent Acquisition Strategy Division (TAS), Onboarding & Employment Contracts Unit (O&EC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time temporary position at grade 2/3.The...

  • Principal/senior Operational Assistant Benefits

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Benefits and Payments Division (BAP), Benefits Unit (BEN) & Payments Unit (PAY) at its headquarters in Luxembourg, a Principal/Senior Operational Assistant Benefits & Payment.**These are full - time positions at grade 2/3 for...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Group Risk and Compliance (GR&C-RM) - Regulation & EIB Group Risk Department (GREG) - Capital Management Division (CM), at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.**This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, Human Resources Directorate (HR)*, HR Strategy & Governance Department (HRS&G), Employee Relations and Wellbeing Division (ER&W), at its headquarters in Luxembourg, a (Senior) Operational Assistant - Health Administration. **This is a full-time position at grade 1/- New name following upcoming reorganisation**Internal...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is looking for a (Senior) Operational Assistant for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Outside Europe A Division (OEU-A) based in Luxembourg.Position:This is a full-time role at grade 1/2 with a permanent contract lasting 4 years.Panel interviews are...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Secretariat General (SG), Bank wide Projects and Change Management Coordination Division (BPCM), Resource Management Unit (RMU) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time position at grade 1/2 for which the EIB offers a permanent contract. Panel...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg LHH Temps plein

    Our client, a European Institution, is looking for its future Operational Assistant - within the HR budget department.The job offer is a first temporary contract for 2 months, which may open up other opportunities within the structure.If you would like to work in an international, multicultural environment, this is the challenge for you.LHH Recruitment...