Operational Assistant

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

The
EIB, the European Union's bank, Human Resources Directorate (HR)*, HR Strategy & Governance Department (HRS&G), Employee Relations and Wellbeing Division (ER&W), at its headquarters in Luxembourg, a
(Senior) Operational Assistant - Health Administration.

**This is a full-time position at grade 1/- New name following upcoming reorganisation

**Internal benchmark (Senior) Operational assistant

The term of this contract will be 1 year.

_ Panel interviews are anticipated for February 2023_.**
Purpose:The (Senior) Operational Assistant - Health Administration, internally referred to as (Senior) Operational Assistant) will execute a wide range of administrative duties in order to contribute to the smooth running of the Health Administration team.


The post requires good judgement, flexibility, autonomy and the ability to prioritize and handle several tasks simultaneously, while still exercising a high degree of precision.

It also requires extreme sense of confidentiality due to the sensitivity of the information handled.

Operating Network:


You will report to the Head of the Employee Relations and Wellbeing Division, working in close cooperation with Employee Relations and Wellbeing Division members.


Internal contacts:
all staff/directorates at all levels

External contacts:
external service providers, external doctors

Accountabilities:

  • Administration of sick leaves
  • Administration of all procedures involving medical advisors.
This involves the proactive follow-up of very delicate individual cases of sensitive nature under strict deadlines and includes:

  • Answering recurrent and exceptional questions linked to the Medical Administrative Procedures and Staff Rules provisions on absences related to sickness
  • Collecting the administrative reports from the Medical Advisers following the staff's assessment
  • Organising medical assessments with Medical Advisers including preparation of invitations and all related correspondence
  • Notifying the Medical Advisers' decisions
  • Implement preventive medicine programme
  • Manage occupational diseases and accidents claims and related medical expenses
  • Maintain proper record/documentation and data quality (e.g. preparation and filing of documents manually and electronically, maintenance of databases, including the reception, input and filing of medical absence certificates in Peoplesoft)
  • Contribute to monitoring, reporting and analysis for the team
  • Design, share, maintain and publish "how to" guides, training material and presentations.
  • Map and describe workflows and procedures
  • Provide secretarial support
  • Take a cooperative approach within the team and act as a backup of the other administrative assistants of the Division in their duties as required, including procurement issues.

Qualifications:

  • Secondary level education, complemented with a 2year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
  • At least 3 years of relevant professional experience; experience of work in occupational health, HR and/or handling confidential information would be an advantage
  • Good knowledge of the Bank's organisational structure, processes and procedures would be an advantage
  • Ability to maintain confidentiality is mandatory
  • Excellent knowledge MS Office tools (Word, Excel, Powerpoint). Knowledge of Peoplesoft would be an advantage
  • Excellent knowledge of written and spoken English and a good command of French. Other languages would be an advantage

Competencies:

  • Find out more about EIB core competencies _here
LI-DNP

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is looking for a (Senior) Operational Assistant for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Outside Europe A Division (OEU-A) based in Luxembourg.Position:This is a full-time role at grade 1/2 with a permanent contract lasting 4 years.Panel interviews are...

  • Personnel - Operational Assistant

    il y a 6 jours

    Luxembourg, Luxembourg SOFITEX Temps plein

    For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Operational Assistant To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Restructuring, Funds and Venture Debt Division (RFV) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time position at grade 1/2 for which the EIB offers a...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Legal Directorate (JU), EU Operations Department (OPS-EU) - Spain and Portugal Division (ESPT) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time temporary position at grade 1/2.The term of this contract will be 2 years.**- Panel interviews are anticipated...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Spring Professional Temps plein

    Employment Type Full TimeContract Type TempCategory Office Admin & Business SupportExternal Reference A1H6M000007JXT5QAALocation LuxembourgClient Description:Our client, a European Institution, is looking for its future Operational Assistant.The job offer is a temporary contract for one year.Responsibilities:You will provide operational and administrative...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg LHH Temps plein

    Our client, a European Institution, is looking for its future Operational Assistant.This job offer is a temporary contract for 3 months.LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg LHH Temps plein

    Our client, an Investment Bank, is looking for its future Operational Assistant.This job offer is a temporary contract for 1 year.LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Corporate Department (CORP), Corporate, Employment and Litigation Division (CL), at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a part-time (60%) temporary position at grade 1/2.The term of this contract will be 9 months; _as this is a...

  • Finance - Operational Assistant

    Il y a 2 mois

    Luxembourg, Luxembourg SOFITEX Temps plein

    For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Finance - Operational Assistant Purpose The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Portfolio and Liquidity Operations Division. Operating network The...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department, EU Operations (OPS-EU), Italy, Malta, Greece and Cyprus Division (IMGC) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Financial Control Directorate(FC), Financial Reporting and Accounting Department (FRA), Financial Reporting Division (FRD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Operational assistant M/F

    il y a 5 jours

    Luxembourg, Luxembourg Hays Luxembourg Temps plein

    Our client, a European institution, is looking for an Operational Assistant who speaks English and French fluently. This is a temporary contract.The candidate runs the secretariat of all internal HR procedures handled by the Division, including managing the Administrative Review mailbox (organising it, maintaining it, following up on the emails received and...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg LHH Temps plein

    Our client, a European Institution, is looking for its future Operational Assistant - within the HR budget department.The job offer is a first temporary contract for 2 months, which may open up other opportunities within the structure.If you would like to work in an international, multicultural environment, this is the challenge for you.LHH Recruitment...

  • Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Secretariat General (SG), Bank wide Projects and Change Management Coordination Division (BPCM), Resource Management Unit (RMU) at its headquarters in Luxembourg, a (Senior) Operational Assistant.This is a full-time position at grade 1/2 for which the EIB offers a permanent contract. Panel...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its at its Finance Directorate (FI), Treasury Department (TRES), Liquidity Management Division (LM), at it's headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel interviews are...

  • Finance - Operational Assistant

    Il y a 2 mois

    Luxembourg, Luxembourg SOFITEX TALENT RECRUITMENT Temps plein

    À propos de nousSofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.MissionFor one of our clients, a...

  • Finance - Operational Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg SOFITEX TALENT RECRUITMENT Temps plein

    À propos de nousSofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.MissionFor one of our clients, a...

  • Finance - Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    de l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee...

  • Personnel - Operational Assistant (H/F)

    il y a 2 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    de l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...