Senior/principal Operational Assistant
il y a 2 semaines
The
EIB, the European Union's bank is seeking to recruit for its EIB Global Directorate (GLO), Global Partners Department (GP), Advisory & Blending Unit for GP (ADV&BLE)* at its headquarters in Luxembourg, a
Senior/Principal Operational Assistant.
The term of this contract will be 4 years.
Purpose:
The Senior/Principal Operational Assistant provides specialised and comprehensive operational support to both advisory and blending Unit teams in EIB/GLO as well as administrative assistance to the teams' members, supporting them in achievement of their duties and objectives.
You will contribute to ongoing development /maintenance / update of electronic tools, databases and archives, ensuring consistency across the advisory activity.
You will contribute to the efficiency and performance of the day-to-day workflow of the teams, safeguard consistency in the quality of documents issued and facilitate the smooth operation of the teams and their interactions with other Services and clients.
Operating Network:
You will work in close cooperation with members of the two Advisory & Blending Units in GLO and report to the Heads of Unit in [NC and GP].
You will be in close contact with the relevant loan officers in the GP and NC departments and GLO in general and will cooperate regularly with different EIB services, such as JU, CPCM and PJ.
Accountabilities:
- Provide comprehensive operational support to both Advisory and Blending units in EIB/GLO.
- Drafting of Cooperation and Grant Agreements and follow up on signatures as well as reporting and other deadlines, ensuring timely reminders and smooth exchanges with counterparts.
- Initiate improvements of operational processes and procedures and participates in the optimization of working methods. Proactively contribute to the maintenance/update and quality control of the databases in particular in the ASAPP database and the respective units' GED folders This entails timely and accurate filing reporting and system updates as well as compiling business plan reports and statistics.
- Assist on the production of both regular and ad hoc portfolio reports and compile financial and other information, according to needs and deadlines.
- Research on specific matters in support of technical assistance operations, setting up queries, producing statistics and summarizing figures.
- Support the teams in maintaining procedural guidelines.
- Assist in preparation of presentations for hierarchy and clients, donors and partners.
- Perform administrative tasks related to relevant processes in order to maintain proper records and filing and provide general administrative support to the Heads of Unit and other team members.
- Propose improvements for streamlining processes and/or working methods.
- Actively participate in the integration of future team members by providing guidance and ensuring access to relevant information as well as processes.
Qualifications:
- At least secondary level education, complemented with a 2year higher certification in a relevant field (economics, accounting, finance, legal, business administration) or with equally qualified experience in a relevant field.
- At least 5 years of relevant professional experience at senior support level, preferably in middle/backoffice function.
- Knowledge and/or exposure to development organizations.
- Knowledge of the characteristics of technical assistance operations and related procedures would be an advantage.
- Experience in handling legal documentation.
- Good knowledge of standard computer tools: MS Office tools (Word, Excel, PowerPoint).
- Excellent knowledge of written and spoken English. Working knowledge of French (*) would be an advantage.
Competencies:
- Find out more about EIB core competencies _here
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