Senior/principal HR Operational Assistant

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

The
EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Life Cycle Division (LCD), Recruitment & Internal Mobility Unit (REC) at its headquarters in Luxembourg, a
Senior/Principal HR Operational Assistant.



This is a full-time position at grade 2/3 for which the EIB offers a permanent contract.
- _internal benchmark: Senior/Principal Operational Assistant_

_ Panel interviews are anticipated for end of June 2023. _

Purpose:


You will implement key processes and activities in the domain of recruitment, performing administrative activities supporting the internal/external recruitment process to contribute to filling vacant positions in a timely and efficient way, achieving a good balance between quality of service and speed of delivery and therefore contribute to the smooth running of the staffing services.


Operating Network:

Accountabilities:

Provide general administrative assistance to support the internal and external recruitment process

This includes:

  • Execute autonomously support management tasks in recruitment, including (but not limited to) the preparation, publication and follow up of vacant positions on intranet, the EIB website and job boards
  • Setup panel interviews by arranging the logistics of interviews and tests in coordination with the recruiter and the panel members
  • Run simple calculations of promotions
  • Maintain databases (e.g., job data, position data in PeopleSoft), ensuring timely and accurate input
  • Implement structural reorganizations in PeopleSoft HR
  • Take a cooperative approach within the team and act as a backup of the other assistants of the Unit in their duties as required to ensure business continuity
  • Build and maintain good working relationships with peers and internal and external counterparts by ensuring a professional, efficient, and responsive client experience with a high sense of confidentiality

Qualifications:

  • Secondary level education, completed with a 2year certification in a relevant field (e.g., human resources, hospitality management or business/general administration) or secondary level education with equally qualified experience in a relevant field.
  • Minimum of 5 years' experience as assistant, preferably in a customeroriented service or in a human resources environment.
  • Knowledge of the HR processes would be an advantage.
  • Good understanding of the Bank's operating methods and its procedures will be considered an asset.
  • Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies:

  • Find out more about EIB core competencies _here
- (*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support. _

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