Personnel - Operational Assistant

il y a 4 jours


Luxembourg, Luxembourg SOFITEX Temps plein
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Operational Assistant To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures)

Operating Network:
The Operational Assistant reports to the Head of Division and works directly with the legal experts responsible for internal HR procedures

Accountabilities:

  • Run the secretariat of all internal HR procedures handled by the Division, including i. managing the Administrative Review mailbox (organizing it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies), ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
  • Prepare documents, take photocopies and handle various administrative requests in line with the Division's operational needs and in compliance with Bank's procedures.
  • Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
  • Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
  • Cooperate with the other assistants in the Directorate and provide back-up as necessary.
  • Any other administrative tasks as needed.


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