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Secretary Assistant
Luxembourg
About Citco
Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.
For more information about Citco, please visit
About the Team & Business Line:
Fund Administration is Citco's core business, and our alternative asset and accounting service is one of the industry's most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.
As a core member of our Corporate Secretarial team, you will be working with some of the industry's most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.
Your Role:
- You will assist in preparation of client/board meetings (including meeting rooms booking and set up) and preparation of (hard copy) board packs.
- You will process inbound and outbound correspondence (inhouse and from clients).
- You will scan, classify and file legal and other documents and maintain Citco's electronic and physical databases.
- You will ensure the teams have processed the documents, archive as applicable and notify relevant parties accordingly.
- You will create statistics for document volumes.
- Additional duties as assigned.
- Collection of documents and mail [inhouse and from client office]
- Sending of DocuSign
- Collection of wet-ink signatures
About You:
- English language is mandatory
- German or French is an asset
- Basic skills in Microsoft Office
- Good organizational skills
- Good presentation
- You have at least 1 year of work experience in the financial industry or in an administrative role.
- You are able to work on multiple tasks and manage unforeseen urgencies as and when they arise.
- You have high level of accuracy and attention to detail.
- You are willing to further develop international company law knowledge.
- You have excellent interpersonal and communication skills, commercial, service minded and dynamic attitude.
Our Benefits
Your wellbeing is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
