Receptionist and Administrative Assistant

About Schroders

Schroders is a global investment manager which helps institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

Our purpose is to provide excellent investment performance to our clients through active management. By serving clients, we serve wider society. Channelling capital into sustainable and durable businesses accelerates positive change in the world. Funding the future is a privilege: we use it wisely and responsibly.

We employ over 5000 talented people worldwide operating in 38 different locations across Europe, the Americas, Asia, Africa and the Middle East, close to the markets in which we invest and close to our clients.

Schroders has developed under stable ownership for over 200 years and long-term thinking governs our approach to investing, building client relationships and growing our business.

Who we're looking for

We are looking for someone who will be able to work as Receptionist while also performing Administrative Assistant tasks. The candidate will need to multitask, work autonomously, take responsibilities in a fast-paced environment and be resilient to stress. The candidate will have to work with external and internal visitors from our Headquarters in London but also with members of boards, coming from all over the world. The job requires high level of integrity & accountability as well as confidentiality. While working independently you will be a team player willing to take initiatives and responsibilities in a proactive manner.

The team

You will be joining a small team of two staff, located in the Reception area within a well-established wider Corporate Services department. You will be working in an international and fast paced environment.

What you'll do

Reception tasks:

• Greet visitors and make them feel comfortable, both in person and over the phone

• Register visitors, manage access cards and announce them appropriately

• Answer and forward incoming phone calls, provide information or take messages when needed

• Receive incoming post and distribute to all departments

• Coordinate all outgoing post, registered and fast courier deliveries, local and worldwide

• Organize taxi transportation when required

• Organize food & beverage (with internal/external providers) for meetings when required

What you'll also do

Administrative support for Conducting Officers of the business:

• Organise signatures of documents and ensure there is the adequate level of physical coverage amongst the Directors and Conducting Officers

• Schedule meetings and update calendars for the Directors & Conducting Officers of the Company

• Book travel arrangements for the Directors and coordinate the logistics, organise meetings, book meeting rooms, book food & beverage

• Assist with organising training sessions

• Submit expenses for External/Independent Directors of the boards, take care of recharges and process the invoices following the firm's rules

• Provide cover when the Executive Secretary to the CEO/Country Head is out of office

• Perform clerical duties such as filing/archiving, photocopying and, printing

• Coordinate the activities run by the Social & Sport committee

The knowledge, experience and qualifications you need

• High school diploma or equivalent

• Proficiency in MS Office (MS Windows / Outlook / Teams)

• 2-3 years experience working in a similar role

• Fluent in English, both spoken & written, French and/or German would be an asset

The knowledge, experience and qualifications that will help

• Excellent verbal and written communication skills

• Results oriented with a "can do" mindset

• Strong multitasking and organisational skills

• You have a great attention to details and ability to prioritise

What you'll be like

• You will be the contact person for internal and external people

• Flexible and able to work under pressure

• Keen to improve processes

We recognise potential, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought facilitated by an inclusive culture will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer: you are welcome here regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background or any other protected characteristics.