Executive Assistant

Executive Assistant – Global Asset Manager

We are pleased to introduce you to our partner, a global and prestigious Asset Management Company. They are currently seeking for an Executive Assistant to join their team in order to support their organic growth on the market.

The candidate that will have the chance to join our partner will benefit from outstanding working conditions at various levels : An environment in which teamwork is key, real team stability, excellent corporate values and so on.

This Asset manager will be pleased to integrate you to the human-sized team of about twenty people in total in Luxembourg. The team acts as a unity which makes their strength and can be summarized in the following slogan : One dream, one team. Even the top management is easily accessible to each employee for questions or simply a quick chat.

Furthermore, everyone's opinion is valued equally : great ideas are always welcomed no matter the level of experience of the person. From interns to the CEO of the structure and everyone in between, respect and understanding is at the core of this structure's values.

You will have the chance to have great conversations or simply lunch with your colleagues in the lovely kitchen of this structure, or relax during your break. A quarterly brunch with the team also really reinforces the excellent atmosphere, in addition to the other events organized during the year.

This all helps to provide a friendly work environment with relationships based on trust. No one here is micromanaged, as everyone communicates openly and strong work ethics are at the core of each team member.

Your Responsibilities | Executive Assistant – Assistant – Investment firm – Secretary - Administration

• You are in charge of the general office management tasks including ordering supplies (and keeping track of stock in the offices). This includes making sure there is paper or ink for the printer for example, there is stock of coffee, beverages and snacks and so on.
• You will be asked to translate certain documents from English to French or vice versa.
• You are responsible for coordinating meetings and obtaining the necessary signatures internally, making sure the meeting rooms are prepared but also to organize travel arrangements for instance.
  You prepare expense reports, assist in organizing events for the companies (e.g. team buildings) and coordinate with the teams of the Luxembourg office and abroad if needed.

Profile and Career Path | Executive Assistant – Assistant – Investment firm – Secretary - Administration

• In terms of experience, you have acquired at least 2 years of experience in a similar position (Executive or Administrative Assistant) in Luxembourg, ideally in an investment company, Big Four, PFS or similar.
• Fluency in English and French is an absolute prerequisite. Any additional language is considered an advantage.
• You have strong organizational skills allowing you to switch between tasks and to define which priorities to take on first.
  You would describe yourself as proactive and do not hesitate to share your ideas or initiatives within the team, to ensure a smooth daily organization for example.

Offer | Executive Assistant – Assistant – Investment firm – Secretary - Administration

• You will benefit from a very attractive salary package including health insurance (for you and your entire family), a very generous pension plan, meal vouchers of €10.80 per day as well as a gross salary up to € In addition, you will receive a bonus of 10% of your salary.
• Join a human-sized team in which you will get to know all of your colleagues in an investment firm that always respects its core values of diversity, equity and inclusion. This has created a healthy atmosphere and great internal communication.
• This investment firm has the chance to have a limited staff turn-over ensuring that you join a stable environment without any toxicity or difficulties linked to ever-changing teams.
• This is a full-time position with ideally a start to the day at 8.30 or 9 AM. Overtime is also very rare, so you will never have to spend your evening in the office.
  The offices are ideally located in the city center, close to tram and bus stops, making it easy for you to commute by public transport and also to be close to the Luxembourg Train Station.

Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.

At Abiomis, we value what matters most to you. We know listening is key and, in doing so, this allows us to determine together which opportunities could suit you and your criteria best. Whether you are a candidate or company, we are here every step of the way and it will be our pleasure to assist you in your evolution.