Senior/principal HR Operational Assistant

il y a 7 jours

Luxembourg European Investment Bank Temps plein

The **EIB**, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), Talent & Culture Department (T&C), Talent Acquisition Strategy Division (TAS), Onboarding & Employment Contracts Unit (O&EC) at its headquarters in Luxembourg, a **Senior/Principal HR Operational Assistant*.**

**This is a full-time temporary position at grade 2/3.**

**The term of this contract will be 1 year; **_as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen._**
- _internal benchmark: Senior/Principal Operational Assistant_
- Panel interviews are anticipated from January 2024._**_ _**

**Purpose**:
As a Senior/Principal HR Operational Assistant you will execute (either primarily or as a backup) standard and non-standard tasks of the processes related to onboarding, pre-employment screening, contracts and departures for various staff categories, e.g. EIB agents, trainees, temporary (interim) staff.

The role requires attention to detail, ability of working with tight deadlines, within structured processes, a high level of discretion and strong collaboration skills.

**Operating Network**:
You will be part of a team and reporting to the Head of Unit and will have contact with colleagues in HR, in particular with the Information and Systems Division to ensure appropriate development and maintenance of the infrastructure, as well as with the Knowledge Management Officers.

**Accountabilities**:

- Support the onboarding of newcomers: serve as a contact point for administrative questions, organise and deliver induction sessions, handle the reimbursement of travel expenses linked to house-hunting trips, check and follow up the completeness of the newcomer documents, collect feedback and propose improvements.
- Execute contract amendments, contract extensions and non-renewals (for various staff categories), conversions to permanent contracts, extensions/suspensions based on the decision of the probationary period, language clause updates, and prolongations beyond age of retirement.
- Execute tasks related to the administration of temporary staff, contract consumption and pre-employment screening administrative tasks as required.
- Coordinate the activities related to departures, reply to questions, ensure a ensure timely closure of all administrative procedures and maintain a proactive approach to ensure a smooth transition as needed.
- Update the HR systems and documentation in line with the unit’s activities.
- Monitor the databases on a regular basis to spot issues and improve the data quality, provide reporting/ statistics.
- Participate in projects in the context of improving HR Systems and the quality of data (e.g. PeopleSoft HR, MyPortal, Newcomers Portal, BO, GED, HireRight, Beeline).
- Take a cooperative approach within the team and ensure the full back-up of the other team members during absences to ensure business continuity.

**Qualifications**:

- Secondary level Diploma, complemented with a 2-year certification in a relevant field (e.g. HR, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 5 years of relevant professional experience in an administrative function ideally acquired within HR.
- Demonstrable understanding of the HR processes especially in the area of onboarding and employment contracts will be considered an advantage.
- Knowledge of SAP Business Objects, PeopleSoft HCM, PeopleSoft Financials, HireRight or Beeline would be an advantage.
- Excellent English and/or a good command of French. Knowledge of other European Union languages would be an advantage.

**Competencies**:

- Find out more about EIB core competencies _here

LI-POST

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), Talent & Culture Department (T&C), Talent Acquisition Strategy Division (TAS), Onboarding & Employment Contracts Unit (O&EC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time temporary position at grade 2/3.The...

  • Senior/principal HR Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Life Cycle Division (LCD), Recruitment & Internal Mobility Unit (REC) at its headquarters in Luxembourg, a Senior/Principal HR Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant

    il y a 3 jours

    Luxembourg European Investment Bank Temps plein

    **This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER),...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee...

  • Senior/principal Coordination Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR)* - HR Coordination - DG Office Division (COORD) at its headquarters in Luxembourg, a Senior/Principal Coordination Operational Assistant. **This is a full-time position at grade 2/3.(*) New name following upcoming reorganisation- ()Internal benchmark:...

  • Principal/senior Operational Assistant Benefits

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Benefits and Payments Division (BAP), Benefits Unit (BEN) & Payments Unit (PAY) at its headquarters in Luxembourg, a **Principal/Senior Operational Assistant Benefits & Payment**.** **These are full - time positions at...

  • Principal/senior Operational Assistant Benefits

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), HR Operations Department (HROPS), Benefits and Payments Division (BAP), Benefits Unit (BEN) & Payments Unit (PAY) at its headquarters in Luxembourg, a Principal/Senior Operational Assistant Benefits & Payment.**These are full - time positions at grade 2/3 for...

  • Senior/principal Operational Assistant Performance

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Policies Department (HRPLC), Organization & People Development Division (O&PD) at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant Performance Management*.** **This is a part-time position (50% of working time) at grade 2/3 for...

  • Senior/principal Operational Assistant Performance

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR), HR Policies Department (HRPLC), Organization & People Development Division (O&PD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant Performance Management.This is a part-time position (50% of working time) at grade 2/3 for which the...

  • Senior/principal Operational Assistant

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its **Financial Control Directorate(FC), Financial Reporting and Accounting Department (FRA), Financial Reporting Division (FRD) **at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant.** **This is a full-time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Financial Control Directorate(FC), Financial Reporting and Accounting Department (FRA), Financial Reporting Division (FRD) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 3 semaines

    Luxembourg European Investment Bank Temps plein

    **This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its Group Corporate Services Directorate (GCS),**...

  • Senior/principal Operational Assistant

    il y a 3 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department, EU Operations (OPS-EU), Italy, Malta, Greece and Cyprus Division (IMGC) at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant.** **This is a full time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department, EU Operations (OPS-EU), Italy, Malta, Greece and Cyprus Division (IMGC) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full time position at grade 2/3 for which the EIB offers a permanent contract._ Panel...

  • Senior/principal Operational Assistant

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    **This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.** **The **EIB**, the European Union's bank, is seeking to recruit for its EIB Global Directorate (GLO) - Corporate...

  • Senior/ Principal Operational Assistant

    Il y a 2 mois

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its Finance Directorate (FI), Treasury Department (TRES), Financial Engineering and Advisory Services Division (FEAS) at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant.** **This is a full time position at grade 2/3 for which the EIB offers a permanent...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg European Investment Bank Temps plein

    **This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its Group Corporate Services Directorate (GCS),...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its EIB Global Directorate (GLO), Global Partners Department (GP), Advisory & Blending Unit for GP (ADV&BLE)* at its headquarters in Luxembourg, a Senior/Principal Operational Assistant. This is a full-time position at grade 2/- Panel interviews are anticipated for beginning of February 2023._The...

  • Senior / Principal Budget Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Spring Professional Temps plein

    Employment Type Full TimeCategory Banking & Financial ServicesExternal Reference A1H6M000007JZJAQAAClient Description:We currently recruit, for one of our clients, a key international banking institution, a Senior / Principal Budget Operational Assistant.This is a temporary contract with a mission of up to 12 months.Responsibilities:As a Senior / Principal...

  • Senior/principal Operational Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank is seeking to recruit for its Secretariat General (SG), Governing Bodies Department (GB), Governing Bodies Secretariat Division (GBS) at its headquarters in Luxembourg, a Senior/Principal Operational Assistant.This is a full-time position at grade 2/3 for which the EIB offers a permanent contract. Panel interviews are...