Senior/principal Operational Assistant
Il y a 6 mois
**This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee Relations Procedures Unit (ER-P), at its headquarters in Luxembourg** a Senior/Principal Operational Assistant**.
**This is a full-time temporary position at grade 2/3**
**The term of this contract will be 1 year; **_as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen._**
**Panel interviews are anticipated for June**.
**Purpose**:
The Division is composed of two units and is responsible for legal matters within HR. More precisely, it is in charge of the legal procedures ran by HR (administrative review, Dignity at Work and disciplinary procedures), data protection matters within HR, social dialogue, the drafting/support in the drafting of HR rules and policies, providing legal support on HR matters within HR and Bank-wide.
The Senior/Principal Operational Assistant will execute a wide range of administrative duties in order to contribute to the smooth running of the Employee Relations Division.
The post requires good judgement, flexibility, autonomy and the ability to prioritise and handle several tasks simultaneously, while still exercising a high degree of precision. It also requires extreme sense of confidentiality due to the sensitivity of the information handled.
**Operating Network**:
The Division consists of 15 people. You will report to the Head of Division and you will co-operate very closely with HR lawyers and other assistants in the Division. You will also co-operate with colleagues from other teams in HR and with other teams within the Bank.
**Accountabilities**:
- Run the secretariat of all internal HR legal procedures handled by the Division, including:
- filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
- assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents (including letters and administrative decisions), taking photocopies and handling various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
- Coordinate the reporting process for the Division, sending reminders/requests to collect data, following up on timely reception, centralizing responses ensuring completeness of information.
- Cooperate with the other assistants in the Division and the Directorate and providing back-up as necessary.
**Qualifications**:
- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 5 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is a must.
- Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
**Competencies**:
- Find out more about EIB core competencies _here
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