Senior/principal Operational Assistant
Il y a 5 mois
**This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee Relations Procedures Unit (ER-P), at its headquarters in Luxembourg** a Senior/Principal Operational Assistant**.
**This is a full-time temporary position at grade 2/3**
**The term of this contract will be 1 year; **_as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen._**
**Panel interviews are anticipated for June**.
**Purpose**:
The Division is composed of two units and is responsible for legal matters within HR. More precisely, it is in charge of the legal procedures ran by HR (administrative review, Dignity at Work and disciplinary procedures), data protection matters within HR, social dialogue, the drafting/support in the drafting of HR rules and policies, providing legal support on HR matters within HR and Bank-wide.
The Senior/Principal Operational Assistant will execute a wide range of administrative duties in order to contribute to the smooth running of the Employee Relations Division.
The post requires good judgement, flexibility, autonomy and the ability to prioritise and handle several tasks simultaneously, while still exercising a high degree of precision. It also requires extreme sense of confidentiality due to the sensitivity of the information handled.
**Operating Network**:
The Division consists of 15 people. You will report to the Head of Division and you will co-operate very closely with HR lawyers and other assistants in the Division. You will also co-operate with colleagues from other teams in HR and with other teams within the Bank.
**Accountabilities**:
- Run the secretariat of all internal HR legal procedures handled by the Division, including:
- filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
- assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents (including letters and administrative decisions), taking photocopies and handling various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
- Coordinate the reporting process for the Division, sending reminders/requests to collect data, following up on timely reception, centralizing responses ensuring completeness of information.
- Cooperate with the other assistants in the Division and the Directorate and providing back-up as necessary.
**Qualifications**:
- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 5 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is a must.
- Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
**Competencies**:
- Find out more about EIB core competencies _here
-
Senior/principal Operational Assistant
Il y a 5 mois
Luxembourg European Investment Bank Temps plein**This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its Group Corporate Services Directorate (GCS),**...
-
Senior/principal Operational Assistant
Il y a 6 mois
Luxembourg European Investment Bank Temps pleinThe **EIB**, the European Union's bank, is seeking to recruit for its Group Risk and Compliance (GR&C-RM) - Regulation & EIB Group Risk Department (GREG) - Capital Management Division (CM), at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant**.** **This is a full-time position at grade 2/3 for which the EIB offers a permanent...
-
Corporate Services
il y a 16 heures
Luxembourg City Sofitex Talent Recruitment Temps pleinLE POSTE :For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:As Senior/Principal Operational Assistant you will provide day to day-to-day operational assistance in order to enable the Division to carry out its businesses in the most effective and efficient way. The responsibilities...
-
Operational Assistant
Il y a 5 mois
Luxembourg LHH Temps pleinOur client, a European Institution, is looking for its future ** Operational Assistant.** This job offer is a temporary contract for 3 months. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and...
-
Operational Assistant
Il y a 5 mois
Luxembourg LHH Temps pleinOur client, an Investment Bank, is looking for its future **Operational Assistant.** This job offer is a temporary contract for 1 year. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...
-
Personnel - Operational Assistant
Il y a 5 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Operational assistant M/F
il y a 1 mois
Luxembourg Hays Luxembourg Temps pleinOur client is a famous institution located in Kirchberg. They are looking for a Financial Operations - Operational assistant (on temporary basis). The contract will start with a duration of 2 months and then it will be extended on a 6 months minimum.The candidate provides operational support to front office teams through updating databases, assisting in...
-
Operational assistant M/F
il y a 16 heures
Luxembourg City Hays Temps pleinOur client, a European institution, is looking for an Operational Assistant who speaks English and French fluently. This is a temporary contract.Main responsibilities: Creating receipts each month & filing corresponding documents Supporting with contract amendments, controlling of purchase orders and requisitions Monitoring payments and invoices, adapting...
-
General Secretariat
Il y a 6 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Operational assistant M/F
il y a 1 mois
Luxembourg City Hays Temps pleinOur client is a famous institution located in Kirchberg. They are looking for a Financial Operations - Operational assistant (on temporary basis). The contract will start with a duration of 2 months and then it will be extended on a 6 months minimum.The candidate provides operational support to front office teams through updating databases, assisting in...
-
Principal, Network Planning, Operational Planning
Il y a 7 mois
Luxembourg Amazon EU Sarl - A84 Temps pleinProven experience working in a highly complex analytical environment preferably in Supply Chain, Logistics or Transportation Planning. - Strong oral and written communication skills are crucial, as well as ability to think clearly, analyze quantitatively, problem-solve, and prioritize. - Demonstrated analytical and quantitative skills and ability to use hard...
-
Senior Operational Assistant
Il y a 5 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Finance Directorate
Il y a 5 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Finance - Operational Assistant
Il y a 6 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Personnel - Operational Assistant (H/F)
Il y a 5 mois
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Operational Assistant
Il y a 5 mois
Luxembourg LHH Temps pleinOur client, a European Institution, is looking for its future **Operational Assistant** - within the HR budget department. The job offer is a first temporary contract for 2 months, which may open up other opportunities within the structure. If you would like to work in an international, multicultural environment, this is the challenge for you. LHH...
-
Operational Assistant
il y a 12 heures
Luxembourg City Sofitex Talent Recruitment Temps pleinJob Description:We are seeking an experienced Operational Assistant to provide day-to-day administrative support to our clients in Luxembourg. This is a challenging role that requires strong organizational skills, attention to detail, and excellent communication abilities.The ideal candidate will have at least 5 years of experience in an administrative...
-
Principal Program Manager, Air
Il y a 2 mois
Luxembourg Amazon EU Sarl Temps pleinBachelor's degree - Experience managing, analyzing and communicating results to senior leadership - 10+ years of work experience including 5+ years in Aviation EU AIR is looking for an experienced and motivated Principal Program Manager (PPM) to join the AIR Ops Integration team. PPM owns cross-functional and cross-regional planning and reporting processes...
-
(Senior) Administrative Assistant
Il y a 2 mois
Luxembourg European Investment Fund Temps plein**EIF Posting**: The **European Investment Fund** **(EIF)** is seeking to recruit for its **Investment Office (IO) Directorate **at its headquarters in **Luxembourg, several (Senior) Administrative Assistant(s). **This is a full-time position at grade 1/2 for which the EIF offers a permanent contract. - _internal benchmark: (Senior) Administrative...
-
Operational Assistant
Il y a 5 mois
Luxembourg LHH Temps pleinWe're seeking a proactive and detail-oriented individual to join our team in the role of Administrative Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance. We are specialised in the employment of middle and top management and highly qualified professionals in...
