Personnel - HR Coordination Assistant (M/F)
il y a 3 semaines
Description de l'entreprise
Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
Description de l'offre
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a
**Personnel - HR Coordination Assistant (M/F)**
Executing administrative tasks to support the activities of the HR Coordination division, achieving a good balance between quality of service and speed of delivery and therefore contribute to the smooth running of the service.
Operating Network:
You will report to the interim Head of the Procurement, Purchasing and Budget unit, and work in close collaboration with the team of Operational Assistants and Officers across the division, as well as other colleagues in HR.
Accountabilities:
Execute standard tasks of processes mainly related to administrative or light project management support for the Coordination division.
- Administrative support to the HR Procurement team, including:
- Follow-up of the signature process and sending (electronic and by courier), filing and archiving of all HR contracts, Framework agreements, call-offs and addenda;
- Enter all HR contracts/Framework Agreements into PeopleSoft Financials;
- Regularly update the Procurement Dashboards and coordination tracker;
- Prepare a report of all HR contracts on monthly basis;
- Monitor and maintain the team mail inbox (filing/archiving)
- Support activities in the areas of Purchases:
- Create requisitions;
- Manage invoicing cycle in PeopleSoft Fin.
- Administrative support for the division: organise meetings, collect agenda inputs, draft presentations, prepare minutes.
- Handle “Request your HR Accesses” tickets on SmartIT; review “HR Shared mailboxes” + “HR Outlook Distribution Lists” requests and implementing an annual control on them; support the GED coordinator in the managing and updating the Institutional Workspace (GED)
- Act as a back-up of other operational assistants in the division to ensure business continuity during (un)planned absences.
- Provide support with tasks such as archiving, document management, managing translations.
Profil recherché
- Secondary level diploma, completed with a 2-year certification in a relevant field (e.g. HR, business administration) or secondary level diploma with equally qualified experience in a relevant field.
- Minimum of 3 years’ experience in a secretarial or operational position in a relevant field, preferably in a customer-oriented service or in a human resources environment.
- **Very good verbal and written English language skills and preferably a good command of French**:
- Knowledge of (public) procurement standards would be advantageous.
- Diligence and ability to self-organise and work across a wide range of topics and teams
- Very good knowledge of standard IT & office tools (particularly Powerpoint, Word, Excel and Outlook).
- Knowledge of the Bank’s IT tools, specifically GED (OpenText), would be an advantage.
- Good understanding of the Bank’s operating methods and its procedures will be considered an asset.
**This is an opportunity for an initial 2-month contract, and then several extensions**
**Salary: 3350€ or 4200€, depending on experience
-
HR Coordination Assistant
il y a 3 semaines
Luxembourg Manpower Temps plein15/04/2024 **Location**: LUXEMBOURG **Type**: Temporary Job #8967 Manpower is recruiting for one of its clients in Luxembourg, a European Institution: HR Coordination Assistant (M/W/X) **Purpose**: Executing administrative tasks to support the activities of the HR Coordination division, achieving a good balance between quality of service and speed of...
-
Personnel - Operational Assistant
il y a 4 jours
Luxembourg SOFITEX Temps pleinFor one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Operational Assistant To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures)....
-
Personnel - Operational Assistant
il y a 4 jours
Luxembourg, Luxembourg SOFITEX Temps pleinFor one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Operational Assistant To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary...
-
Personnel - Operational Assistant (H/F)
il y a 3 semaines
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Personnel - Operational Assistant
il y a 2 semaines
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Personnel - Administrative Assistant (M/F)
il y a 3 jours
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Personnel - Operational Assistant (H/F)
il y a 2 semaines
Luxembourg, Luxembourg SOFITEX Temps pleinde l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...
-
Personnel - Operational Assistant
il y a 5 jours
Luxembourg Sofitex Talent Recruitment Temps pleinLE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Personnel - Operational Assistant To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary...
-
HR Assistant
il y a 3 semaines
Luxembourg FE fundinfo Temps pleinFE fundinfo is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed. We are currently looking for an HR Assistant to join our team in Luxembourg. Our HR & Office Management function centralises around the safety, development and...
-
Offre D'emploi D'assistant(E) Personnel(Le)
il y a 2 semaines
Luxembourg Morgan & Mallet Temps plein**Nous recherchons pour notre client résidant au Luxembourg, un(e) Assistant(e) Personnel(le)**, afin de gérer ses activités quotidiennes ainsi que son administratif. Cette personne travaillera au sein de la société de notre client, composée de 4 personnes. CDI à temps plein à pourvoir dès que possible. Tâches et responsabilités du poste -...
-
HR Assistant
il y a 2 semaines
Luxembourg, Luxembourg FE fundinfo Temps pleinFE fundinfo is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed. We are currently looking for an HR Assistant to join our team in Luxembourg.Our HR & Office Management function centralises around the safety, development and...
-
3163 Personnel - Operational Assistant
il y a 3 semaines
Luxembourg Manpower Temps plein19/03/2024 **Lieu**: LUXEMBOURG **Type**: Temporary Travail #8753 Manpower is recruiting for one of its clients in Luxembourg, a European Institution: Operational Assistant (M/W/X) **Purpose**: To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work...
-
Offre D'emploi D'assistant(E) Personnel(Le)
il y a 2 semaines
Luxembourg, Luxembourg Morgan & Mallet Temps plein**Nous recherchons pour notre client résidant au Luxembourg, un(e) Assistant(e) Personnel(le)**, afin de gérer ses activités quotidiennes ainsi que son administratif. Cette personne travaillera au sein de la société de notre client, composée de 4 personnes.CDI à temps plein à pourvoir dès que possible.Tâches et responsabilités du poste- Gestion de...
-
HR Assistant
il y a 2 semaines
Luxembourg, Luxembourg LHH Temps pleinWe are looking for one of our clients an HR assistant for a 12 months contract in the private banking sector.LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH...
-
Coordinateur Qhse
il y a 3 semaines
Luxembourg Easy HR Temps pleinEasy HR recherche **un coordinateur QHSE H/F/X** pour un de ses clients, basé dans la région sud du Luxembourg pour une embauche **immédiate **en CDI à temps complet. Vous souhaitez intégrer un groupe industriel à dimension internationale ? Ce job est fait pour vous ! Vos missions: - Coordonner et piloter les processus et méthodologies clés de...
-
HR Assistant
Il y a 2 mois
Luxembourg Kronospan Temps plein**General information**: **Location **:Luxembourg **Reference **:2019-4335 **Position description**: **Job title**: HR Assistant **Contract type**: Full-time **About us**: Join Kronospan, a fast-growing international industrial company, with more than 40 wood-based panel manufacturing sites all over the world, as our HR Assistant (F/M). You want to know...
-
HR Coordinator Assistant
il y a 3 semaines
Luxembourg LHH Temps pleinI'm looking for a HR Coordinator Assistant for my client, a European institution. The position is available for a temporary duration of 2 months renewable on a temporary basis. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified...
-
Senior/principal Coordination Operational Assistant
il y a 2 semaines
Luxembourg, Luxembourg European Investment Bank Temps pleinThe EIB, the European Union's bank is seeking to recruit for its Human Resources Directorate (HR)* - HR Coordination - DG Office Division (COORD) at its headquarters in Luxembourg, a Senior/Principal Coordination Operational Assistant. **This is a full-time position at grade 2/3.(*) New name following upcoming reorganisation- ()Internal benchmark:...
-
Senior HR Assistant
il y a 1 mois
Luxembourg, Luxembourg Arendt & Medernach Temps pleinSenior HR AssistantArendt & Medernach is the leading independent business law firm in Luxembourg with a team of over 450 legal professionals. The firm serves clients in various areas of Luxembourg business law and provides end-to-end specialist advice that covers legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg. They advise...
-
Senior HR Assistant
il y a 4 semaines
Luxembourg, Luxembourg Arendt & Medernach Temps pleinSenior HR AssistantArendt & Medernach is the leading independent business law firm in Luxembourg with a team of over 450 legal professionals. The firm serves clients in various areas of Luxembourg business law and provides end-to-end specialist advice that covers legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg. They advise...
