3163 Personnel - Operational Assistant

il y a 3 semaines

Luxembourg Manpower Temps plein

19/03/2024

**Lieu**:
LUXEMBOURG

**Type**:
Temporary
Travail #8753

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Operational Assistant (M/W/X)

**Purpose**:
To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures).

**Your tasks**:

- Run the secretariat of all internal HR procedures handled by the Division, including

ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents, take photocopies and handle various administrative requests in line with the Division’s operational needs and in compliance with EIB’s procedures.
- Coordinate reporting process for the Division
- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
- Cooperate with the other assistants in the Directorate and provide back-up as necessary.
- Any other administrative tasks as needed.

**Your profile**:

- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is mandatory.
- Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.

**Our client offers**:
An international organization
A dynamic working environment

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