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Corporate and Administrative Assistant
il y a 2 semaines
Job type:
- Permanent
Emp type: - Fulltime
Industry: - Real Estate / Private Equity
Expertise: - Corporate Administration
Location: - Luxembourg, Luxembourg
Job published:
Job ID:
- 33239
Corporate and Administrative Assistant
Our client, a dynamic and truly entrepreneurial pan-European Real Estate Investment and Asset Management Company located in city-centre in Luxembourg, is currently looking for a motivated Corporate and Administrative Assistant for their office composed of less than 5 people.
As their Team Assistant, you will provide corporate administration support as well as general administrative support and you will be involved in a wide scope of tasks.
This is a great opportunity if you are looking for a good work-life balance in a positive and professional environment.
Your responsibilities:
Corporate
- General
- Collecting signatures of Board Members
- BOM preparation
- Preparation signature list
- Minutes
- Overall coordination and preparation
- Business update preparation and support in Minutes
- Set up entity/structure (if required)
- Bank account opening
- RCE and RBE update etc.
Corporate
- Invoice process
- Preparation Tracker, Approval Request, Call Back Procedures, Implementing and Monitoring Payment
- Luxembourg domiciled entities
- UK Office structures
- General
- AIFMD AML procedures
- Monitoring the current laws and regulation
- Support in these task above
- Coordination with servicer (e.g. For AML training)
- Weekly KYC name screening
- Additional predefined support (when required)
- KYC procedures
- Request from bank/servicer for KYC requests
- Lux entities
- Office Management
- Collection of Post and action response/allocation to team
- Coordination with office (facility) related servicer
- Other office tasks as required
- WHTax declaration
Your profile:
- Min. 24 years' experience in office management/team assistant roles with corporate administration/legal assistant experience
- Fluent in English. French or German language would be an asset
- Experience in the finance sector would be an advantage
- Common sense and willingness to do what is required to ensure smooth running of the office
- Discretion and strong work ethic
- Interpersonal skills, including ability to manage third party service providers
- Attention to detail
- Superior organisational skills, able to prioritise and manage own time efficiently
- Team player comfortable working autonomously in a small international environment
- Competent with Microsoft Office suite (Excel, PowerPoint, and Word)
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