Corporate and Administrative Assistant

il y a 2 semaines


Luxembourg, Luxembourg Anderson Wise Temps plein

Job type:

  • Permanent
    Emp type:
  • Fulltime
    Industry:
  • Real Estate / Private Equity
    Expertise:
  • Corporate Administration
    Location:
  • Luxembourg, Luxembourg
    Job published:

Job ID:

  • 33239
    Corporate and Administrative Assistant


Our client, a dynamic and truly entrepreneurial pan-European Real Estate Investment and Asset Management Company located in city-centre in Luxembourg, is currently looking for a motivated Corporate and Administrative Assistant for their office composed of less than 5 people.


As their Team Assistant, you will provide corporate administration support as well as general administrative support and you will be involved in a wide scope of tasks.

The company offers a nice and flexible family atmosphere and the possibility to work part-time.

This is a great opportunity if you are looking for a good work-life balance in a positive and professional environment.


Your responsibilities:


Corporate
  • General
  • Collecting signatures of Board Members
  • BOM preparation
  • Preparation signature list
  • Minutes
  • Overall coordination and preparation
  • Business update preparation and support in Minutes
  • Set up entity/structure (if required)
  • Bank account opening
  • RCE and RBE update etc.


Corporate
  • Invoice process
  • Preparation Tracker, Approval Request, Call Back Procedures, Implementing and Monitoring Payment
  • Luxembourg domiciled entities
  • UK Office structures
  • General
involvement in the payment tracker/approval process

  • AIFMD AML procedures
  • Monitoring the current laws and regulation
  • Support in these task above
  • Coordination with servicer (e.g. For AML training)
  • Weekly KYC name screening
  • Additional predefined support (when required)
  • KYC procedures
  • Request from bank/servicer for KYC requests
  • Lux entities
  • Office Management
  • Collection of Post and action response/allocation to team
  • Coordination with office (facility) related servicer
  • Other office tasks as required
  • WHTax declaration

Your profile:

  • Min. 24 years' experience in office management/team assistant roles with corporate administration/legal assistant experience
  • Fluent in English. French or German language would be an asset
  • Experience in the finance sector would be an advantage
  • Common sense and willingness to do what is required to ensure smooth running of the office
  • Discretion and strong work ethic
  • Interpersonal skills, including ability to manage third party service providers
  • Attention to detail
  • Superior organisational skills, able to prioritise and manage own time efficiently
  • Team player comfortable working autonomously in a small international environment
  • Competent with Microsoft Office suite (Excel, PowerPoint, and Word)


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