Records Management and Archiving Consultant

il y a 2 semaines


Luxembourg, Luxembourg Lux-Advisory Temps plein

Lux-Advisory is a company specialized in project management. To support the increase of our activity, we are currently
looking for a
Records Management and Archiving Consultant (Part-Time).

Mission

The consultant will provide the following services:

  • Support the delivery of the client's records management and archiving function
  • Provide expert advice and support in implementing the SharePoint Online records management functionalities
and an electronic archiving system interfaced with SharePoint Online

  • Liaise with the external service provider of the archiving system and implement a new filing structure covering
both physical and electronic records for long-term or permanent preservation

  • Support the development and testing of a direct interface between SharePoint Online and the archiving
system

  • Coordinate and support the client's divisions in preparing and implementing their respective classification
plans for digital archives

  • Prepare and deliver training sessions and communication materials to the staff members regarding the client's
records management and archiving systems and the client's sensitivity labels framework

  • Develop written operating procedures, process flows and user guidelines on sensitivity labels, records
management and archiving processes

  • Update and maintain the internal records management and sensitivity labels webpage
  • Perform any research and analysis in the areas of records management and archiving and create relevant
summaries and reports, as required

  • Support the design and implementation of internal tools and interfaces for the improvement of letter
registration and approval processes

Skills

The Consultant will have the following profile:

  • Technical skills:
  • Overall direct experience in records management and archiving of at least 6 years, including day to
- day liaison with business areas and preparing records management procedures and communication
materials (presentations, tutorial videos, etc.)

  • At least 3 years of experience with MS365 records management tools and policies (SharePoint Online)
and in setting up and maintaining electronic archiving systems

  • Previous experience in similar assignments in financial or European institutions will be considered an
advantage

  • Previous experience with Power BI is considered an advantage
  • Strong skills in Office 365 tools
  • Excellent English communication skills, both oral and written
  • Soft skills:
  • Very good communication and presentation skills
  • Wellstructured and organized
  • Autonomous, with the ability to prioritize tasks and deliver them independently

Contract details

  • 2 days per week from 17 June to 19 July 2024 and from September 2024 to 20 December 2024. Option to
extend the 2 days per week contract (2 times for up to 3 Months each)

  • Freelance, fixedterm contract or internship
  • Combination of onsite and offsite
**Contact

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