Administrative Assistant
il y a 6 jours
For the European Institutions, we are looking for a administrative assistant.
Responsibilities:
- Edit and proofread all outgoing documents in terms of compliance and ensure quality control of documents
- Carry out general secretarial duties and administrative tasks, including mail/document control and distribution, filing, organisation of meetings
- Prepare draft correspondence for the unit, including notes, reports, and presentations
- Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents
- Make suggestions and contribute to improve key records management processes
Qualifications and professional skills
- Certified secondary level education, complemented with a 2-year certification in a relevant field
- At least 3 years of relevant, professional experience ; experience acquired as secretary/administrative in a law firm, or any other legal environment, is an advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English
- Very good knowledge of Spanish
Competencies
- Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
- Change Orientation: Adapts to differences and changes in the environment
- Collaboration: Works cooperatively as part of a team;
- Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation's needs and intrinsic values, acting with integrity.
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