Senior Administrative Assistant
il y a 2 semaines
Are you looking to work within an European institution ?
Don't look any further
For one of the EU Institution, we are currently looking for :
Senior Administrative Assistant (M/F/D)
Context :
Reporting to the Chief Compliance Officer & Head of NFR within the Risk Office Department, you will provide comprehensive executive support in a role demanding absolute discretion and exceptional organizational skills. As a trusted partner handling highly sensitive and confidential information, you will ensure the smooth functioning of the CCO's office, demonstrate flexibility to meet the Director's schedule, and act as a back-up for other team assistants when required.
Task :
Key Responsabilités :
- Executive Support: Proactively manage the CCO's complex agenda, organize travel, and act as the primary gatekeeper for internal and external communications.
- Confidentiality & Compliance: Handle highly sensitive information (AML/CFT, whistleblowing, risk events) with absolute discretion and strict security standards.
- Documentation & Reporting: Draft, proofread, and format official reports and presentations; ensure compliant archiving and document retrieval.
- Team Coordination & HR Support :
- Facilitate information flow between Compliance and NFR teams.
- Screen and sort CVs for recruitment processes.
- Manage the onboarding of new joiners and organize training workshops.
- Administrative Operations: Oversee budget tracking, invoice processing, and prepare materials for internal audits and risk assessments.
Qualifications and Experience :
Minimum 5 years of experience as an executive assistant, senior administrative assistant, or secretarial assistant, ideally within a financial institution, EU institution, or control function (Compliance, Risk, Legal, Audit).
Proven experience handling confidential and sensitive information.
Excellent drafting, formatting, and communication skills in English; additional EU languages are an asset.
Strong organizational skills with the ability to prioritize, multitask, and meet tight deadlines.
High proficiency in MS Office applications and digital collaboration tools.
Experience supporting committees, minute-taking, and preparing materials for governance bodies is a strong advantage.
Key Competencies :
Confidentiality & Integrity – absolute discretion and unquestionable trustworthiness.
Organization & Coordination – ability to manage complex workflows across two control functions.
Professionalism & Reliability – consistent high-quality output and calm under pressure.
Communication & Interpersonal Skills – tactful, diplomatic interaction with senior stakeholders.
Proactivity & Problem Solving – anticipates needs and proposes effective solutions.
Teamwork & Collaboration – supports and interfaces effectively across Compliance, Risk Office, and across the full organization.
Duration :
- Starts with a two-month contract (serving as trial period) with a high possibility of extension
Please note that only applications matching the required profile will be reviewed.
Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.
Ready to take up this new challenge? Do not hesitate to apply for this vacancy. We look forward to meeting you
-
Administrative Assistant – Compliance
il y a 2 semaines
Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps pleinClient Description: Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)Job Description: PurposeWithin the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and...
-
Assistant administratif
il y a 2 semaines
Luxembourg, Luxembourg Metaform architects Temps pleinVous êtes organisé(e), polyvalent(e) et aimez être au cœur de l'action ?Rejoignez notre équipe et devenez le premier visage de notre entreprise. Nous recherchons un(e) assistant(e) administratif(ve) / réceptionniste capable d'assurer un accueil irréprochable tout en contribuant activement au bon fonctionnement quotidien de l'organisation.Votre...
-
Assistante administrative et juridique
il y a 2 semaines
Luxembourg, Luxembourg Rubicon Law Firm S.A. Temps pleinDans le cadre du développement de notre activité, nous recherchons une Assistante Administrative et Juridique rigoureuse et organisée, souhaitant s'impliquer dans la gestion administrative et juridique d'un portefeuille diversifié d'une centaine de sociétés, principalement de type SOPARFI.Vos missions : Support administratif et...
-
Senior Personal Assistant
il y a 5 jours
Luxembourg, Luxembourg Deloitte Temps pleinYour future teamOur administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.We are currently looking for a Senior Personal Assistant for our Audit Department. Your advantages of being one of usWellness...
-
Administrative Assistant
il y a 2 semaines
Luxembourg, Luxembourg Forvis Mazars Temps pleinOperating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services. The partnership draws on the expertise and cultural understanding of over 40,000 professionals across the globe to assist clients of all sizes at every stage in their development.We are actively...
-
Assistante Juridique Senior
il y a 2 semaines
Luxembourg, Luxembourg adVeci Advisors Temps pleinAssistante Juridique SeniorA propos de l'entrepriseHolding luxembourgeoise (environ 35 collaborateurs) qui assure la structuration, le pilotage et le financement d'un portefeuille d'entités juridiques luxembourgeoises. Le Groupe est actif dans des secteurs variés (immobilier et hôtellerie haut de gamme, agro-alimentaire, restauration).Dans un...
-
Assistant Commercial et Administratif Polyvalent
il y a 2 semaines
Luxembourg, Luxembourg Ritilux Temps pleinSociété de 48 ans d'expérience dans le marché de la publicité par l'objet cherche un(e) :Assistant Commercial et Administratif Polyvalent(H/F) en CDIPoste :Préparation des offres et suivi des commandesContact auprès des clients et des fournisseursTâches administratives et logistiquesAssurer un suivi constant par e-mail et téléphone des différentes...
-
Assistant(e) administratif(ve)
il y a 2 semaines
Luxembourg, Luxembourg MEC ASBL Temps pleinNous recrutons :Assistant(e) administratif(ve)Dans le cadre de l'élargissement de nos activités, nous recherchons une personne qui sera le bras droit des intervenants sur le terrain pour décupler leur impact.Votre mission :Accueil (physique et téléphonique) des usagers et partenairesRédaction et mise en forme de courriers et rapports...
-
Assistant administratif
il y a 2 semaines
Luxembourg, Luxembourg govjobs Temps pleinStatut : Employé de l'État Qui recrute ?Ministère des Affaires intérieures - Direction générale de l'immigrationMissionsEn tant qu'assistant administratif, vous intégrez le secrétariat du département juridique de la Direction générale de l'immigration qui est principalement en charge de la gestion administrative du contentieux en matière...
-
Assistant administratif
il y a 2 semaines
Luxembourg, Luxembourg govjobs Temps pleinStatut : Employé de l'État Qui recrute ?Ministère des Affaires intérieures - Direction générale de l'immigrationMissionsEn tant qu'assistant administratif, vous intégrez le secrétariat du département juridique de la Direction générale de l'immigration qui est principalement en charge de la gestion administrative du contentieux en matière...
