Senior Administrative Assistant

il y a 1 semaine

Luxembourg, Luxembourg Randstad Temps plein

Are you looking to work within an European institution ?

Don't look any further

For one of the EU Institution, we are currently looking for :

Senior Administrative Assistant (M/F/D)

Context :

Reporting to the Chief Compliance Officer & Head of NFR within the Risk Office Department, you will provide comprehensive executive support in a role demanding absolute discretion and exceptional organizational skills. As a trusted partner handling highly sensitive and confidential information, you will ensure the smooth functioning of the CCO's office, demonstrate flexibility to meet the Director's schedule, and act as a back-up for other team assistants when required.

Task :

Key Responsabilités :

  • Executive Support: Proactively manage the CCO's complex agenda, organize travel, and act as the primary gatekeeper for internal and external communications.
  • Confidentiality & Compliance: Handle highly sensitive information (AML/CFT, whistleblowing, risk events) with absolute discretion and strict security standards.
  • Documentation & Reporting: Draft, proofread, and format official reports and presentations; ensure compliant archiving and document retrieval.
  • Team Coordination & HR Support :
    • Facilitate information flow between Compliance and NFR teams.
  • Screen and sort CVs for recruitment processes.
  • Manage the onboarding of new joiners and organize training workshops.
  • Administrative Operations: Oversee budget tracking, invoice processing, and prepare materials for internal audits and risk assessments.

Qualifications and Experience :

  • Minimum 5 years of experience as an executive assistant, senior administrative assistant, or secretarial assistant, ideally within a financial institution, EU institution, or control function (Compliance, Risk, Legal, Audit).

  • Proven experience handling confidential and sensitive information.

  • Excellent drafting, formatting, and communication skills in English; additional EU languages are an asset.

  • Strong organizational skills with the ability to prioritize, multitask, and meet tight deadlines.

  • High proficiency in MS Office applications and digital collaboration tools.

  • Experience supporting committees, minute-taking, and preparing materials for governance bodies is a strong advantage.

Key Competencies :

  • Confidentiality & Integrity – absolute discretion and unquestionable trustworthiness.

  • Organization & Coordination – ability to manage complex workflows across two control functions.

  • Professionalism & Reliability – consistent high-quality output and calm under pressure.

  • Communication & Interpersonal Skills – tactful, diplomatic interaction with senior stakeholders.

  • Proactivity & Problem Solving – anticipates needs and proposes effective solutions.

  • Teamwork & Collaboration – supports and interfaces effectively across Compliance, Risk Office, and across the full organization.

Duration :

  • Starts with a two-month contract (serving as trial period) with a high possibility of extension

Please note that only applications matching the required profile will be reviewed.

Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.

Ready to take up this new challenge? Do not hesitate to apply for this vacancy. We look forward to meeting you

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