hr executive assistant

il y a 2 jours

Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein 50.000 € - 80.000 € par an

Manpower Luxembourg is seeking an HR Executive Assistant to join a prestigious European institution. In this role, you will provide high-level secretarial, administrative and executive support to the Head of the HR ARES Department (Analytics, Remuneration & Employee Services).

This is an excellent opportunity for a highly organised, discreet and proactive professional looking to contribute to a dynamic HR environment at the heart of Europe.

Your Mission

You will act as the key point of contact for the Department Head, ensuring the smooth coordination of all executive, administrative and organisational tasks. Your responsibilities will include:

  • Acting as primary liaison for confidential and sensitive matters, internally and externally

  • Managing the Department Head's agenda, scheduling meetings and ensuring follow-up on decisions

  • Screening and distributing incoming documents and correspondence

  • Drafting, editing and finalising high-quality documents and communications

  • Ensuring fluid circulation of information within the department

  • Coordinating with other HR secretariats and supporting the DG Secretariat when required

  • Improving administrative processes and providing guidance to staff

  • Organising electronic and paper filing systems

  • Managing multiple priorities in a structured and autonomous manner

Your Profile

  • Certified secondary education + 2-year diploma (secretarial studies, business administration, etc.)

  • Minimum 5 years of relevant experience, ideally in executive support or HR environment

  • Excellent organisational, communication and coordination skills

  • Strong customer orientation and absolute respect for confidentiality

  • Mastery of Microsoft Office (Word, Excel, PowerPoint)

  • Excellent command of English and French; any additional EU language is an asset

? Key Competencies

  • Strong achievement drive and problem-solving mindset

  • Adaptability and openness to change

  • Team spirit and collaborative approach

  • Professional integrity and alignment with organisational values

If you are a committed professional with strong discretion, excellent organisational skills and a passion for supporting leadership at the highest level, we would love to hear from you.

Apply now and join a major European institution through Manpower Luxembourg

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