Senior Company Secretary
il y a 7 jours
Oaktree is a leader among global investment managers specializing in alternative investments, with $192 billion in assets under management as of March 31, 2024. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1,200 employees and offices in 22 cities worldwide.
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.
For additional information please visit our website at
Scope and responsibilities
Based in Luxembourg, the role requires a detailed and process orientated approach to the administration of Luxembourg companies, which are invested in by Oaktree funds. Responsibilities will include:
- Helping with the approval and RCS filing of the annual accounts;
- Incorporating new Luxembourg entities (drafting of AOIs and other necessary documentation);
- Being in charge of basic KYC documentation and filings (such as RBE filings...);
- Liaising with banks (bank account openings) and notaries (EGMs, notarization of documents);
- Organizing ad-hoc and quarterly board meetings (with managers and external parties);
- Saving and sorting transactional documentation;
- Maintenance of the companies’ registers (shares, financial instruments );
- Collecting signatures on legal documents (NDAs, POAs, agreements, BOMs, etc.);
- Creating and updating structure charts, liaising with the relevant parties;
- Physical and electronic filing, creation and maintenance of legal binders;
- Maintaining and developing databases for the Luxembourg legal team and preparing various reports;
- Assisting with ad hoc secretarial tasks and other projects as necessary;
Experience required
- At least 5 years in a corporate secretarial or administration function, preferably in Luxembourg;
- Experience of managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines;
- Strong organizational skills and good knowledge of the Microsoft Office pack; and
- Basic Luxembourg Corporate Law and Governance knowledge is an asset.
Personal attributes
- Excellent interpersonal, verbal and written communication skills;
- Self-starter with commercial sensibility and a proven ability to take initiative and solve problems as they arise;
- Demonstrates clear ownership of tasks through to completion;
- Hard-working with strong dedication to the position, the team and Oaktree;
- Ability to build good working relationships and gain confidence of others; and
- Team-oriented with strong integrity and professionalism.
Education
Bachelor degree
Fluent in English; French and/or German is an asset;
Equal Opportunity Employment Policy
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.
-
Senior Company Secretary
il y a 6 jours
Luxembourg KR International Recruitment Temps pleinKR Recruitment Luxembourg is delighted to be recruiting this Corporate Secretary for a Family Office in Luxembourg. If you have good Luxembourg Legal administration experience, and would like to continue in a different environment, then this role is for you. Typical tasks will include: Draft and review of various legal documents such as circular...
-
Company Secretary In-house Role
il y a 3 semaines
Luxembourg Funds Talent Temps pleinCompany Secretary in-house roleLuxembourg City About the role The Company Secretary will support the Senior Company Secretary providing Company Secretarial services to the AIFM including the company secretarial services for the AIFs (and their respective general partners) managed by the AIFM and SPVs and will report to the Conducting Officer Portfolio...
-
In-house Company Secretary Senior Officer
il y a 3 semaines
Luxembourg Alter Domus Temps plein**ABOUT US** We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...
-
Assistant Company Secretary
il y a 5 jours
Luxembourg Goodman Temps pleinAssistant Company Secretary Luxembourg Always wanted to challenge the obvious and make great things happen? At Goodman we create space for your greatness. As an Assistant Company Secretary at Goodman, you will have two main focus areas. - Together with other colleagues, you will ensure sound governance of the wider corporate legal entities in Luxembourg...
-
Company Secretary
il y a 3 semaines
Luxembourg Goodman Temps pleinLuxembourg Always wanted to challenge the obvious and make great things happen? At Goodman we create space for your greatness! As Company Secretary at Goodman, you will have two main focus areas. Secondly, together with other colleagues, you will ensure sound governance of the wider corporate legal entities in Luxembourg of the Goodman group and managed...
-
Company Secretary
il y a 3 semaines
Luxembourg Goodman Temps pleinAlways wanted to challenge the obvious and make great things happen? At Goodman we create space for your greatness! As Company Secretary at Goodman, you will have two main focus areas. Secondly, together with other colleagues, you will ensure sound governance of the wider corporate legal entities in Luxembourg of the Goodman group and managed investment...
-
Company Secretary Stability in Strassen
il y a 3 semaines
Luxembourg Austin Bright Temps pleinOur client, a fast-growing **private equity firm** specialized in managing **alternative investment funds (AIF)**, is seeking a **Company Secretary** to join their team. The firm primarily invests across Europe with a strong focus on **long-term value creation** and providing strategic support to its clients in a competitive market. With a **familial...
-
Company Secretary-kirchberg-attractiv Benefits
il y a 3 semaines
Luxembourg Austin Bright Temps pleinLooking to take your **fund administration** expertise to the next level ? Join a renowned company with a forward-thinking approach and a **strong foothold** in the financial sector. This role encompasses a variety of responsibilities, including managing **corporate operations** for funds within a supportive and innovative team. If you excel in a dynamic...
-
Company Secretary-thrive in a Meritocratic Firm
il y a 4 semaines
Luxembourg Austin Bright Temps plein**Company Secretary : The Function** - Manage a portfolio of funds (UCITS/AIF), including incorporation, liquidation, and daily management. - Review and coordinate corporate documents (agreements, contracts). - Oversee the bank account opening process. - Organize board meetings and prepare related documents (minutes, PoA). - Handle daily queries from your...
-
Corporate Officer
Il y a 29 minutes
Luxembourg N A S Invest Luxembourg S.à r.l. Temps pleinDie NAS Invest Gruppe ist ein unabhängiger Immobilieninvestor und Asset Manager mit Sitz in Frankfurt, Berlin, Zürich, Kopenhagen und Luxemburg. Unser mehr als 50-köpfiges Team deckt das komplette Spektrum der Immobilienwirtschaft ab, vom Investment - und Portfoliomanagement bis hin zum operativen Asset - und Property Management und verwaltet ein...
-
Company Secretary/ Head of Governance, Investment
il y a 24 heures
Luxembourg Private Equity Recruitment Ltd Temps plein**Reference** 11760 **About our client** Our client, a global investment manager with a diverse portfolio is looking to hire a Company Secretary/ Head of Governance into Luxembourg. Valued at over $200bn, the unique portfolio has a global presence and features a number of world-class strategic partnerships. The fund invests across a variety of sectors,...
-
Company Secretary
il y a 6 jours
Luxembourg Lombard Odier & Cie Temps pleinA career at _Lombard Odier_ means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF_ - 300 billion and operating from over 25...
-
Senior Corporate Secretary
il y a 5 jours
Luxembourg Transman Consulting Temps plein**Company**: On behalf of our client, an international Financial Services structure, we are looking for the following profile: **Senior Corporate Secretary (M/F)** **Mission**: **Responsibilities** - Handling a client portfolio for Corporate Secretarial matters, including AML/KYC and compliance aspects - Handling daily client communication for all corporate...
-
Corporate Secretary
il y a 5 jours
Luxembourg People Solutions by Arhis Temps plein**:**Job description** Arhis People Solutions is your trusted partner for all your human resources needs. With a tailor made approach and a commitment to integrity, we offer comprehensive services, from recruitment to talent management **CORPORATE SECRETARY** **About our client** Our client, a company specialized in property and casualty insurance as...
-
Vice President, Company Secretary, Luxembourg
il y a 4 semaines
Luxembourg BNY Mellon Temps pleinOverview At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that...
-
Senior Officer
il y a 4 jours
Luxembourg Bank of China Luxembourg Temps plein**Company Description** As a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg has been successfully operating and continually developing its business over the years, and has contributed to the local and worldwide economic and social development. With more than 45 years of expertise and...
-
Legal - Company Secretary, Based in Luxembourg
il y a 4 semaines
Luxembourg TIAA Temps pleinThis role is responsible for the day to day administration and company secretarial matters of an established property investment fund, consisting in part, of Luxembourg and European domiciled SPV’s. There is an amount of flexibility around the scope of the role and the level of autonomy, which will depend on the ability of the individual...
-
Legal - Company Secretary, Based in Luxembourg
Il y a 29 minutes
Luxembourg TIAA Temps pleinThis role is responsible for the day to day administration and company secretarial matters of an established property investment fund, consisting in part, of Luxembourg and European domiciled SPV’s. There is an amount of flexibility around the scope of the role and the level of autonomy, which will depend on the ability of the individual...
-
Legal Secretary
il y a 4 semaines
Luxembourg Eurolux Consulting Temps plein**Job Description**: We have a great opportunity for a Paralegal / Legal Secretary, with at least 2 years’ Luxembourg based experience to join our client’s corporate legal team providing administrative support to the Legal Department. This is a company that supports its employees, invests in continued learning, and prides itself on stability. You will...
-
Administrator Fund Corporate Secretary
il y a 3 semaines
Luxembourg CSC (Corporation Service Company) Temps pleinAs Administrator Fund Corporate Secretary, you play a critical role in the success of our business. You will be part of a dynamic and fast-growing team of fund experts. You will have the opportunity to work and collaborate with some of the best minds in fund services. You will oversee a diverse range of administrative and financial responsibilities for our...