Administrative Officer

Il y a 5 mois


Luxembourg Banque Pictet & Cie (Europe) AG, succursale de Luxembourg Temps plein

**Your team**

The **Pictet Group** is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.

The **Information Delivery LUX team** is responsible for managing mailroom, for digitalization center, archiving and document management, coordinator of mass mailing to clients and support for Front teams as Business Owner of archiving and digital tools.

**Your role**

As member of the team, you will have numerous interactions with different departments in the Bank (including Legal, Client Register, Front Office, etc.), and also unilaterally with clients through regulatory and extraordinary communications (daily and monthly reporting, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the Front Office. Thoroughness and an exemplary commitment to in-house and external clients are therefore essential.

**Responsibilities**:

- Prepare, control, and produce mass mailings (automated or manual).
- Process and digitize physical incoming mail and contractual documents through our digital tools.
- Manage digital and physical documents archiving, and monitor our archiving tools (control, processing errors, monitoring productions, etc.).
- Serve as a point of contact for support with digital tools for document transmission and processing.
- Manage outgoing productions to clients (reports, mailing, etc.)
- Support Front teams (reports on demand, archives request, etc.).
- Manage risks and prioritize tasks effectively to meet deadlines and stakeholders requirements.
- Collaborate with cross-functional teams to improve tools and processes, contributing to continuous improvement initiatives.

**Your profile**
- Solid experience in administrative task management, archiving and project monitoring.
- Training and/or certification in the field of archiving or similar, or project and change management will be considered an asset.
- Proficient in common office tools such as Word, Excel, PowerPoint, etc.
- Good knowledge of the JIRA tool, a plus.
- Strong organizational and multi-tasking skills.
- Respect of deadlines.
- Team player with excellent interpersonal skills, capable of collaborating effectively with colleagues.
- Curiosity for IT tools and a proactive approach to proposing improvements
- Keen sense of discretion and confidentiality.
- Fluent French, good written and spoken English; proficiency in additional languages is an asset.

**Note**

We will not accept any CVs from agencies.

**Flexible and modern ways of working**

As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.

**Diversity & Inclusion**

**Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.
Job ID 119506
- ABOUT COMPANY
- Banque Pictet & Cie (Europe) AG, succursale de Luxembourg
- Luxembourg
Private Banking / Wealth Management

The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Gr...



  • Luxembourg Fyte Temps plein

    Notre client, un groupe industriel international, recherche actuellement un(e) Assistant(e) Coordination Administrative et Office Management, rattaché(e) à l'Office Manager et au Directeur du bureau, pour son bureau situé à Luxembourg Ville. En tant qu'Assistant(e) Coordination Administrative et Office Management, vous serez responsable de fournir un...


  • Luxembourg adVeci Advisors Temps plein

    **HR & Administrative Officer** As our company is growing, we are looking for a new collaborator to join our small and dynamic team based in the City-Center of Luxembourg. Who are we? adVeci Advisors is an independent firm providing tailor made solutions in the HR advisory field. Through our agility and flexibility, we adapt our services offer to the size...

  • Administrative Assistant

    Il y a 5 mois


    Luxembourg Artec 3D Temps plein

    We are looking for an energetic and enthusiastic person to join our team in Luxembourg. About Artec 3D **Tasks**: - Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems; - Making meeting arrangements; maintaining a list of visitors; - Organizing and scheduling...

  • Administrative Assistant

    Il y a 2 mois


    Luxembourg Artec 3D Temps plein

    We are looking for an energetic and enthusiastic person to join our team in Luxembourg. About Artec 3D **Tasks**: - Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems. - Making meeting arrangements; maintaining a list of visitors. - Organizing and scheduling...

  • Administrative Assistant

    Il y a 5 mois


    Luxembourg Artec Group Temps plein

    **We are looking for an energetic and enthusiastic person to join our team in Luxembourg.** **Office address: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.** **Tasks**: - Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems. - Making meeting arrangements;...


  • Luxembourg ING Temps plein

    Accounting and Administrative Officer (M/F) ING Lease Luxembourg recherche pour son département Finance un(e) Accounting and Administrative Officer. Composé de 4 collaborateurs, le département Finance joue un rôle crucial dans la gestion financière de l'entreprise. Il est responsable de la tenue des comptes et de la supervision de toutes les activités...


  • Luxembourg Joule Temps plein

    Übersicht Joule ist ein luxemburgischer Unternehmen mit Sitz in Junglinster, welches es allen privaten Stromverbrauchern ermöglichen wird, die Energiewende positiv für sich zu nutzen. Ganz gleich ob Mieter, Besitzer einer Wohnung in einem Mehrfamilienhaus oder Hauseigentümer - die Dienstleistungen von JOULE bieten Lösungen für jeden und jede...

  • Senior Administrative

    il y a 2 semaines


    Luxembourg Fundamentals SA Temps plein

    **Senior Administrative & Financial Officer (M/F)**: Fundamentals is an independent specialized professional of financial sector which provides a wide range of financial services including domiciliation, corporate secretarial and accounting services, fund administration and services, directorship of companies, tax compliance, and company winding-up...


  • Luxembourg City Greenfield S.à r.l. Temps plein

    Job Title: Administrative and Billing OfficerJob Summary: We are seeking a skilled and proactive Administrative and Billing Officer to join our team on an interim basis, with potential for permanent placement. This role will provide essential support to lawyers and team members, handling a range of administrative, organizational, and communication...


  • Luxembourg Fondation Jeunes Scientifiques Luxembourg Temps plein

    **Administrative and Financial Officer (M/F/x) Part-time**: As part of its growing activities, the FJSL is recruiting an Administrative and Financial Officer (M/F/x). **Your Employer: The FJSL is a foundation with a permanent public interest mission, approved and under contract with the State. It promotes science among young people aged 11 to 21 by...


  • Luxembourg SS&C Temps plein

    SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare...

  • Office Coordinator

    il y a 2 semaines


    Luxembourg, Luxembourg GSK Stockmann Temps plein

    Job DescriptionWe are looking for a skilled and friendly member of staff to support our Luxembourg reception team, both at the front desk and as an administrative assistant. The successful candidate will possess excellent communication skills, a positive attitude, and the ability to work independently and responsibly.Key Responsibilities:Reception...


  • Luxembourg Atdomco SARL Temps plein

    Atdomco is an advisory and fiduciary boutique focused on providing hands-on advice and tailor-made services to its customers. Since the company’s incorporation, we have achieved organic growth through building a team that shares our core organizational values and entrepreneurial mindset. We are an enthusiastic and multinational team. We focus our business...


  • Luxembourg Fondation LHoFT Temps plein

    AII-Holdings SA AII-Holdings S.A. an investment holding company with a proven track record of investing in businesses that generate positive impact across India and Southeast Asia. It has emerged as a pivotal player in channelling resources towards ventures that generate financial returns and catalyse positive social change in these dynamic regions....


  • Luxembourg Arendt & Medernach Temps plein

    Arendt Investor Services is the investor services’ arm of Arendt. We help clients to efficiently run the operational side of their business, bringing peace of mind to investor services. Equipped with the latest technology, our 300-strong team provides clients with an integrated suite of fund and corporate services, delivered to the highest market...

  • Administrative Officer

    Il y a 5 mois


    Luxembourg PICTET Temps plein

    **Your team**: - The **Pictet Group** is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700...

  • Administrative Assistant

    Il y a 5 mois


    Luxembourg Antal International Temps plein

    L'entreprise: - Notre client est une entreprise de conseil en immobilier. Petite structure avec ambiance familiale, en pleine croissance, dont les clients sont issus du secteur public luxembourgeois. - Le Lieu: - Situé à Mersch - Les Rôle et Responsibilités: - Poste axé sur 2 pôles: - Gestion administrative des ressources humaines (congés,...

  • Administrative Assistant

    il y a 1 mois


    Luxembourg Marks & Clerk Temps plein

    Help shape the future of intellectual property **Role Purpose**: The Administrative Assistant plays a key role in our Luxembourg office, providing administrative support to the operational teams, support in facilities management as well as a professional reception service to internal and external clients. **Principle Responsibilities**: **Reception &...

  • Administrative Officer

    Il y a 5 mois


    Luxembourg Bank Pictet & Cie (Europe) AG, succursale de Luxembourg Temps plein

    Pictet is an investment-led service company, offering wealth management, asset management and related services. We are a partnership of eight owner managers and our principles of succession and transmission of ownership have remained unchanged since founding in 1805. Our purpose is to build responsible partnerships with our clients, communities, and the...


  • Luxembourg GovJobs Temps plein

    **Statut** : Employé de l'État **Qui recrute ?**: Administration des transports publics **Missions**: - Back Office: mise à jour des horaires ainsi que des perturbations et des chantiers sur le site mobilitéit.lu; - Service clients: traitement et suivi des réclamations, demandes ou suggestions via l'outil OTON; - Rubrique mobilité sur les radios:...