Senior Office Assistant

Il y a 4 mois

Luxembourg LHH Temps plein

Our client, a global leader in wellness products, is in search of a skilled Senior Administrative Specialist with a keen eye for detail and a strong background in financial support.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Administrative Excellence:

- Leave Management: Keep records up to date for holidays and sick leave, coordinating with HR as needed.
- Financial Logistics: Monitor and manage the cash box, ensuring accuracy and security.
- Travel Coordination: Facilitate travel arrangements for team members, covering taxis, flights, and hotel bookings.
- Board Meeting Assistance: Provide logístical support for organizing and executing board meetings.

Financial and Purchasing Operations:

- Invoice Oversight: Manage the approval process and tracking of invoices, ensuring timely payments.
- Record Maintenance: Maintain accurate records for legal, tax, and financial agreements to uphold Luxembourg compliance standards.
- Purchase Order Management: Generate internal invoices and oversee Purchase Order blankets for the worldwide transportation department.
- Collaboration with Finance Teams: Work closely with the Accounts Payable team, facilitating Purchase Order placement and updating supplier files in Oracle (ERP).

Office Management:

- Communication Hub: Handle incoming and outgoing mail and manage phone calls, ensuring effective communication.
- Visitor Engagement: Welcome and assist visitors and suppliers, maintaining a professional and inviting atmosphere.

Executive Support:

- Document Preparation: Assist in the creation of internal documents for the Senior Managing Director.
- Travel Assistance: Facilitate travel arrangements for the Senior Managing Director.
- Demonstrated experience in administrative roles, particularly in a finance-centric capacity.
- Fluent in French and English is mandatory for this role
- Strong organizational and multitasking abilities.
- Familiarity with ERP systems, with a preference for Oracle proficiency.
- Exceptional communication and interpersonal skills.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Mounir Oudah as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

LI-MO2

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