HR - Assistant & Administration Officer
il y a 4 semaines
Since 1994, we have been filling vacant personnel requirements at our clients in our consulting fields of Banking, Tax Advisory Professions and Legal.
For a renowned, international Banking Corporation in Luxembourg we are looking for you as:
**HR - Assistant & Administration Officer (multilingual Chinese / English / French) in Luxembourg (gn)**:
**Key Tasks**:
**ADMINISTRATION**
- Support the office daily documents operation, through document circulation, file management etc., and ensure the proper sending to the assigned department in a timely manner.
- Assists the work supervision of the reporting mechanism between Head Office and Branch Luxembourg in a timely manner.
- Ensures daily office management, through liaison role and monitoring contracts and service agreements, including facility management, fixed assets register, ordering office supplies, office equipment maintenance (excluding IT equipment), contract management, newspapers subscription, company mobile phones, business cards, season’s greeting cards and desk calendars etc., to ensure the business has what it needs to operate efficiently.
- Prepares payments linked to departmental invoices in accordance with Accounting and Financial procedures.
- Monitors closely departmental budget (Admin part) and check regularly the remaining amounts with FA staff.
- Drafts, reviews and amends departmental procedures and policy as assigned;
- Manages events, team-building activities and deal with suppliers;
- Highly confidential secretarial support to Senior Management, including arranging travels, follow-up of the management agenda;
- Manage premises badge access, accommodation arrangements and other miscellaneous support for expatriates and guests;
- Executes other duties as assigned by Head of Administration;
- Provides translation services assigned by the Head of Administration
**HR**
- Employee database management - ensure data input, quality and database completion - maintenance of employee files;
- Absence management of employees: sick leave, special leaves, annual leaves, etc, maintain the tracker updated accordingly;
- Manage new joiners and leavers processes; coordinate with IT as per internal process;
- Assist with recruitment administration for internships;
- Assist with training coordination: providers invoicing, employees registration, etc
- Payroll: be in charge of payroll instructions and controls up to validation;
- Look after benefits in kind and employees’ performance administrative support;
- Employees files management; and archiving;
- Assist with the day-to-day efficient operations of the HR function.
**Key Requirements**:
- Succesful study degree in Finance, HR - Management or similar degrees
- Fluent language skills in English, French and Chinese;
- Multi annual working experience in administration and HR administration support;
- High sense of confidentiality, sound judgement,
- Excellent interpersonal, communication and presentation skills
- Ability to deal with highly confidential information, discretion
- Ability to work under pressure and manage a multi-tasked responsibilities
- Highly organized and attention to details
**Interessiert**:
-
HR Assistant
il y a 2 semaines
Luxembourg Elyah Group Temps plein_**HR Assistant / HR Officer (M/F/d)**_ Join a growing organization and take your HR career to the next level! As a recruitment and consulting firm based in Luxembourg, Elyah Group is assisting one of our clients in their search for a talented _**HR Assistant / HR Officer**_ to support their Human Resources team. This is an exciting opportunity for a...
-
HR Assistant
il y a 1 semaine
Luxembourg PANDOO Temps pleinPANDOO Administration is an independent, CSSF regulated, Luxembourg based service company which offers high-end Luxembourg company domiciliation and fund administration services. Due to our continuous growth and expansion, PANDOO Administration is looking to recruit a: **HR Assistant - Part time (20-24 hours per week)** **Your responsibilities** - In...
-
HR Assistant
il y a 4 jours
Luxembourg FE fundinfo Temps pleinFE fundinfo is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed. We are currently looking for an HR Assistant to join our team in Luxembourg. Our HR & Office Management function centralises around the safety, development and...
-
Payroll & HR Administration Officer
il y a 2 semaines
Luxembourg A&O Shearman Temps plein**A&O SHEARMAN** **Payroll & HR Administration Officer** **Department purpose** The team implements the firm’s HR strategy and provides a first-class service to the business for all strategic and operational HR aspects, advises and is very close to its members. The team provides quality support services in the full range of HR functions such as...
-
HR Assistant
il y a 1 semaine
Luxembourg Kronospan Temps plein**General information**: **Location **:Luxembourg **Reference **:2019-4335 **Position description**: **Job title**: HR Assistant **Contract type**: Full-time **About us**: Join Kronospan, a fast-growing international industrial company, with more than 40 wood-based panel manufacturing sites all over the world, as our HR Assistant (F/M). You want to know...
-
HR Coordinator Assistant
il y a 3 jours
Luxembourg LHH Temps pleinI'm looking for a HR Coordinator Assistant for my client, a European institution. The position is available for a temporary duration of 2 months renewable on a temporary basis. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified...
-
Junior HR Assistant
il y a 3 semaines
Luxembourg Talkwalker Temps pleinThe mission of the **Talkwalker** is a leading consumer intelligence company with over 2,500 clients globally. Through our AI-powered analytics platform, we gather data from the conversations that happen around brands - online, in the media, and within companies themselves - to uncover, understand, and actionable consumer insights. We are extremely...
-
Junior HR/administrative Assistant
il y a 3 semaines
Luxembourg LHH Temps pleinOur client is currently looking for a highly organized and motivated administrative assistant to join their administrative team for a period of one month. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting...
-
Payroll & HR Administration Officer (Fixed-term
il y a 4 jours
Luxembourg Allen & Overy Temps pleinAllen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first,...
-
Senior HR Assistant
il y a 2 semaines
Luxembourg Arendt & Medernach Temps pleinArendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 450 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris. Our service to clients is...
-
HR Assistant
il y a 7 jours
Luxembourg LHH Temps pleinWe are looking for one of our clients an HR assistant for a 12 months contract in the private banking sector. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH...
-
(Sr.) Officer HR Administration
il y a 2 semaines
Luxembourg Cargolux Temps pleinTASK RESPONSIBILITIES: - Administration of the employee life cycle documents (contracts, agreements, etc.) - Maintenance of employees personal file, complying with GDPR rules - Administration of our database - Administration and maintenance of our organizational structure in our HCM - Registration of employees with the relevant authorities and communication...
-
HR Officer
il y a 4 semaines
Luxembourg VML Luxembourg Temps plein**Who We Are**: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency,...
-
HR Officer
il y a 5 jours
Luxembourg ProPosition Management Search Temps plein**Rif.: HROF-W-SF** **HR Officer** Our client, an international company operating in the B2B Food Industry, is currently looking for an **HR Officer** who will coordinate every aspect of the employment process, including developing policies and managing procedures. You will coordinate administrative tasks and you’ll contribute to making the company a...
-
HR Officer
il y a 7 jours
Luxembourg Spot On Sp. z o.o Temps plein**LISER (Luxembourg Institute of Socio-Economic Research)** is recruiting an **HR OFFICER (M/F)** **Ref 18-11** Full time contract 1 year fixed-term contract (to cover maternity and parental leave) Start date as soon as possible Location: Belval **Your mission**: - The future HR Officer will be responsible for the day-to-day payroll administration and...
-
HR Officer
il y a 4 semaines
Luxembourg Université du Luxembourg Temps pleinThe **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres ;focus on research in the...
-
HR Officer
il y a 2 semaines
Luxembourg Elvinger Hoss Prussen Temps plein**We are looking for an HR Officer**: **Your mission**: - Be significantly involved in HR projects and continuous improvement, - Coordinate and implement HR policies and processes, - Support and participate in the performance and career management process such as year-end evaluation, - Review timesheets to ensure the appropriate allocation of work, -...
-
HR & Admin Assistant (H/F)
il y a 2 jours
Luxembourg Delhaize Luxembourg Temps pleinDescription Pour notre siège social situé à **Pommerloch**, Delhaize Luxembourg est à la recherche d’un/e: **HR & Admin Assistant H/F - CDD 12 mois 40h/sem (remplacement congé maternité à.p.d janvier 2025)**: Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail enthousiasmant ? Vous êtes passionné par les...
-
HR Crewing Officer
il y a 2 semaines
Luxembourg CLdN Cargo Temps pleinCLdN is a leading provider of integrated quay-to-quay and door-to-door logistics solutions. Founded in 1928, CLdN ensures reliable, cost-effective transport that links the major economic areas of Europe. With 30 ships and more than 200 sailings a week, CLdN provides shortsea roll-on / roll-off (ro-ro) connections between the European continent, the United...
-
HR (Payroll) Officer (M/F)
il y a 5 jours
Luxembourg CLdN SA Temps plein**HR (Payroll) Officer**: CLdN is a leading provider of integrated quay-to-quay and door-to-door logistics solutions. Founded in 1929, CLdN ensures reliable, cost-effective transport that links the major economic areas of Europe. With 30 ships and more than 200 sailings a week, CLdN provides shortsea connections between the European continent, the United...