Executive Assistant
il y a 1 jour
Relevant experience of senior level leadership support and/or this experience with Amazon senior stakeholders
- Bachelor Degree
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Clear communications and written skills
Workplace Health and Safety team seeks an exceptionally bright, self-motivated and customer obsessed Executive Assistant to support two Directors in WHS EU organization, in our head office in Luxembourg
This role requires strong organizational skills with the ability to complete multiple tasks and projects quickly with little guidance, as well as react with appropriate urgency to situations and events that require quick response or turnaround.
As a community the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.
The role will be based in Luxembourg (LU).
Key job responsibilities
Key job responsibilities
- Complex calendar management and meeting prioritization
- Manage expense report coordination and submission
- Drive key team activities (staff meeting agendas, all-hands meetings, quarterly onsites/offsites); track and help drive completion of key deliverables and follow up on outstanding items.
- Meticulous document coordination, meeting follow up and preparation, space planning and coordination, new hire on-boarding, team social events, etc
- Proactive project and events coordination and engagement with leadership.
- Track and help drive completion of key actions and follow-up on outstanding items (including meeting preparation and follow-up)
Luxembourg, LUX
Preferred qualifications
- Experience in a fast-paced, high-tech company
- Hands on experience in presentation creation, team engagement activities, document writing.
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