Personal Assistant to The CEO/coo

il y a 5 jours

Luxembourg SLG Temps plein

Description
**Join Travel Pro - a trusted travel partner for professionals and corporations**

Based in Luxembourg, Travel Pro is recognized for its personalized, high-quality service, tailored to the complex needs of business travelers. With a reputation built on trust, efficiency, and attention to detail, we are the go-to partner for clients seeking reliability and excellence in corporate travel management.

**Temporary Position: Personal Assistant to CEO & COO / Office Manager**

**Key Responsibilities & Missions**:

- Coordinate complex calendars and meetings for the CEO, COO, and Sales & Marketing teams
- Manage business travel bookings, expense reports, and frequent flyer programs
- Prepare and format reports, presentations, and internal documents
- Handle confidential files, NDAs, and sensitive correspondence with the utmost discretion
- Ensure smooth daily office operations, including supplies, vendor relations, and facilities oversight
- Liaise with external IT partners to troubleshoot technical issues
- Welcome visitors, manage phone lines, and ensure a tidy, professional reception area
- Support onboarding and offboarding processes in coordination with HR
- Organize employee events, birthdays, after-works, and larger internal or client events
- Coordinate training schedules and assist with state-funded training declarations
- Minimum 3 years of experience in a Personal Assistant and/or Office Manager role
- High level of discretion, confidentiality, and reliability
- Proactive, service-minded, and able to manage multiple priorities with ease
- Strong communication skills in English; additional languages such as French, German or Luxembourgish are a plus
- Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
- Familiarity with basic HR, invoicing, and training coordination processes is a strong asset

**Why Join Travel Pro?**

Joining Travel Pro means working in a dynamic, human-scale environment where **professionalism, autonomy, and team spirit** are highly valued. You’ll collaborate closely with leadership, contribute to a meaningful mission, and enjoy a role that offers both variety and impact. Whether you're looking to strengthen your experience in office management or thrive in an executive support position, this role offers a unique opportunity to make a real difference during a key transitional period.

Languages English Experience 3+ years

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