Personal Assistant to The Rector

il y a 1 jour

Luxembourg Université du Luxembourg Temps plein

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

**Your role**:
The Personal Assistant is the primary point of contact for the Rector and will manage the schedules, communications, and events for the Rector, provide proactive and high-level office management and ensure a well-organized day-to-day functioning for the Rector:

- Build and maintain a relationship built on trust, to enable management to operate effectively and efficiently. Able to anticipate or recognize issues and refer them immediately to the right person for resolution
- Ensure the confidential handling of sensitive documents and information and its adequate follow-up
- Ensure administrative activities such as reporting, presentations and budget follow-up
- Compose, check, and send out internal and external communication on behalf of the rector. Ensure follow-up of communication and sort out daily all correspondences segregating them by importance, and prioritizing them before handing them over with highlights on issues
- Management of a complex agenda with a large variety of stakeholders
- Organize, prepare, and follow up on internal and external meetings conferences and other events
- Organize and follow up on ad hoc activities to ensure timely completion and proper execution

**Your profile**:

- Bachelor’s degree or equivalent by work experience
- Significant experience in administration/secretary’s office of a leadership position; knowledge of a research environment is considered an asset
- Fluency in English and French (written and oral). German and/or Luxembourgish are a significant plus
- High degree of integrity and confidentiality
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, rigor and accuracy
- Ability to work independently with mínimal supervision
- Outstanding communication (including writing) and organizational skills
- Demonstrates resilience under pressure
- Proficiency with office software

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: Personal assistant
- Job Reference: UOL07255

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