Personal Assistant
il y a 1 mois
The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
The LCEL focuses on the interdisciplinary field of European law and uses to full capacity its proximity to key EU institutions in Luxembourg. The new Interdisciplinary Centre (IC) will combine academic excellence and strategic research with impact. The IC will reflect in its strategic focus the European political agenda of a dual (digital and green) transition and topics related to European sovereignty.
**Your role**:
The Personal Assistant (PA) will serve as the primary point of contact for the Director. It is crucial that the PA treats all information with the highest level of confidentiality. We expect this individual to operate effectively and efficiently, with the ability to anticipate and prioritize actions. Strong communication skills are essential, as the jobholder will interact with all services throughout the University and external stakeholders. The main responsibilities include the following:
- Management of Agenda: Coordinating and managing intricate schedules involving multiple stakeholders, ensuring all parties are informed and aligned. Plan, prioritize, schedule and coordinate appointments
- Administrative Support: Prepare and submit files for internal approvals; prepare reports, presentations, and other documents
- Travel Arrangements: Planning and booking travels, prepare travel authorizations and declarations of expenses, follow up on reimbursement for the Director
- Communication: Assist the Director with effective, appropriate and efficient internal and external communication and correspondence. Ensure follow-up of communication and sort out daily all correspondences segregating them by importance, and prioritizing them
- Academic recruitment: Responsible for organization the recruitments of Professors, this includes organization recruitment committees or panels, establish and follow up on list of actions
**Your profile**:
- Higher Education degree in secretariat or equivalent professional experience in a comparable role
- Significant experience in a similar position with demonstrable success
- High degree of integrity and confidentiality
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, rigor and accuracy
- Ability to work independently with mínimal supervision
- Positive and solution-oriented mindset
- Proficient in Microsoft Outlook, Word, Excel
- Outstanding communication (including writing) and fluent in both English and French. German would be a plus
**We offer**:
- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
**How to apply**:
- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: 40.0 Hours per Week
- Location: Weicker Building
- Internal Title: Personal assistant
- Job Reference: UOL07578
.
-
Personal Loan Assistant
il y a 2 semaines
, Boulevard Royal, Luxembourg, Luxembourg Bank of China Luxembourg Temps pleinCompany Description As a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg Branch has been successfully operating and continuously developing its business over the years. It contributes to the local and worldwide economic and social development. With more than 45 years of expertise and...
-
Personal Assistant
il y a 2 semaines
Luxembourg KPMG Luxembourg Temps pleinKPMG Luxembourg combines our multi-disciplinary approach with deep, practical industry knowledge to help clients meet challenges and respond to opportunities. As a leading consulting firm with more than 1,700 employees and more than 70 nationalities in Luxembourg, we know that our strength and capability come from our people, their experiences, culture and...
-
Personal Loan Assistant
il y a 2 semaines
Luxembourg Bank of China Luxembourg Temps pleinCompany DescriptionAs a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg Branch has been successfully operating and continuously developing its business over the years. It contributes to the local and worldwide economic and social development. With more than 45 years of expertise and...
-
Personal Loan Assistant
il y a 2 semaines
Luxembourg Bank of China Luxembourg Temps pleinCompany DescriptionAs a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg Branch has been successfully operating and continuously developing its business over the years. It contributes to the local and worldwide economic and social development. With more than 45 years of expertise and...
-
Personal Assistant
il y a 2 semaines
Luxembourg, Luxembourg Deloitte Luxembourg Temps pleinYour future teamOur administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.We are currently looking for an experienced German speaking Personal Assistant . Your advantages of being one of usWellness...
-
Personal Assistant
il y a 2 semaines
Luxembourg, Luxembourg Deloitte Luxembourg Temps pleinYour future teamOur administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.We are currently looking for an experienced German speaking Personal Assistant . Your advantages of being one of usWellness...
-
Personal Assistant
il y a 4 semaines
Luxembourg LHH Temps pleinOur client, a well known company based in Kirchberg, is looking for a one-year consulting role (renewable). LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment...
-
Senior Personal Assistant
il y a 5 jours
Luxembourg, Luxembourg Deloitte Temps pleinYour future teamOur administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.We are currently looking for a Senior Personal Assistant for our Audit Department. Your advantages of being one of usWellness...
-
Personal Assistant
il y a 1 mois
Luxembourg KPMG Temps plein**Find your purpose at KPMG Luxembourg** Join a team of diverse and dedicated problem solvers, connected by a common cause: to turn insight into opportunity for clients and communities around the world. If you are eager to learn, are interested in growing rapidly and strive to make an impact in a diverse environment, you're in the right place at the right...
-
Personal Assistant
il y a 2 semaines
Luxembourg Abiomis Temps plein**Personal Assistant - Part Time, Well Established Law Firm** In the context of our collaboration with a modern and international law firm located in Luxembourg, we are currently looking for a Personal Assistant on a part-time contract (50%) for the Litigation department. This law firm was founded numerous years ago and has grown to a medium size today in...
