HR - Assistant & Administration Officer

il y a 2 semaines

Luxembourg Personal Direkt Temps plein

Since 1994, we have been filling vacant personnel requirements at our clients in our consulting fields of Banking, Tax Advisory Professions and Legal.

For a renowned, international Banking Corporation in Luxembourg we are looking for you as:
**HR - Assistant & Administration Officer (multilingual Chinese / English / French) in Luxembourg (gn)**:
**Key Tasks**:
**ADMINISTRATION**
- Support the office daily documents operation, through document circulation, file management etc., and ensure the proper sending to the assigned department in a timely manner.
- Assists the work supervision of the reporting mechanism between Head Office and Branch Luxembourg in a timely manner.
- Ensures daily office management, through liaison role and monitoring contracts and service agreements, including facility management, fixed assets register, ordering office supplies, office equipment maintenance (excluding IT equipment), contract management, newspapers subscription, company mobile phones, business cards, season’s greeting cards and desk calendars etc., to ensure the business has what it needs to operate efficiently.
- Prepares payments linked to departmental invoices in accordance with Accounting and Financial procedures.
- Monitors closely departmental budget (Admin part) and check regularly the remaining amounts with FA staff.
- Drafts, reviews and amends departmental procedures and policy as assigned;
- Manages events, team-building activities and deal with suppliers;
- Highly confidential secretarial support to Senior Management, including arranging travels, follow-up of the management agenda;
- Manage premises badge access, accommodation arrangements and other miscellaneous support for expatriates and guests;
- Executes other duties as assigned by Head of Administration;
- Provides translation services assigned by the Head of Administration

**HR**
- Employee database management - ensure data input, quality and database completion - maintenance of employee files;
- Absence management of employees: sick leave, special leaves, annual leaves, etc, maintain the tracker updated accordingly;
- Manage new joiners and leavers processes; coordinate with IT as per internal process;
- Assist with recruitment administration for internships;
- Assist with training coordination: providers invoicing, employees registration, etc
- Payroll: be in charge of payroll instructions and controls up to validation;
- Look after benefits in kind and employees’ performance administrative support;
- Employees files management; and archiving;
- Assist with the day-to-day efficient operations of the HR function.

**Key Requirements**:

- Succesful study degree in Finance, HR - Management or similar degrees
- Fluent language skills in English, French and Chinese;
- Multi annual working experience in administration and HR administration support;
- High sense of confidentiality, sound judgement,
- Excellent interpersonal, communication and presentation skills
- Ability to deal with highly confidential information, discretion
- Ability to work under pressure and manage a multi-tasked responsibilities
- Highly organized and attention to details

**Interessiert**:

  • Payroll & HR Administration Officer

    il y a 3 jours

    Luxembourg A&O Shearman Temps plein

    **Department purpose** The team implements the firm’s HR strategy and provides a first-class service to the business for all strategic and operational HR aspects, advises and is very close to its members. The team provides quality support services in the full range of HR functions such as recruitment, induction, learning and development, career...

  • Payroll & HR Administration Officer (M/F)

    il y a 1 semaine

    Luxembourg Hays France Temps plein

    We are supporting our client, a leading international law firm, in recruiting a Payroll & HR Administration Officer to join their HR team in Luxembourg. This role is part of a broader HR strategy focused on delivering high-quality support across all strategic and operational HR functions. Role Overview: Reporting directly to the HR Manager, you are...

  • HR Assistant

    il y a 7 jours

    Luxembourg Arendt & Medernach Temps plein

    Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris. Our service to clients is...

  • HR Officer

    il y a 7 jours

    Luxembourg Arendt & Medernach Temps plein

    Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York, and Paris. Our service to clients is...

  • HR Assistant

    il y a 7 jours

    Luxembourg Global Jet Temps plein

    Job description Global Jet is a leading private aviation company committed to delivering high-end, tailor-made services to a demanding clientele. With offices across the globe and a fleet of exceptional aircraft, Global Jet thrives on excellence, discretion, and efficiency. As an **HR Assistant**, you will provide essential support to ensure smooth and...

  • HR Administration Specialist

    il y a 6 jours

    Luxembourg, Luxembourg Randstad Temps plein

    Location: Luxembourg Job Type: Full-time, PermanentThe OpportunityOn behalf of our client, a leading international company based in Luxembourg, we are seeking a dedicated HR Administration Specialist (m/f) to join their dynamic Human Resources Shared Service Center (SSC).This is a fantastic opportunity to manage the complete employee lifecycle, act as a...

  • HR Assistant

    il y a 7 jours

    Luxembourg Loyens & Loeff Temps plein

    Loyens & Loeff is an international top Tier full-service law and tax firm. Our Luxembourg office is led by 25 experienced partners and forms part of the Loyens & Loeff network, which counts more than 1500 partners and associates worldwide. Our office in Luxembourg comprises around 160 professionals and has a total headcount of more than 250._ - Our lawyers...

  • Administrative Assistant – HR

    il y a 4 jours

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein 40.000 € - 80.000 € par an

    Manpower Luxembourg is recruiting, on behalf of a prestigious European institution, an:Administrative Assistant – HR / Disability & Social Services OfficeYou will support the Disability and Social Services Office within the Health & Benefits Division of the HR Directorate. This role provides essential secretarial and administrative support, working...

  • HR & Admin Assistant

    il y a 7 jours

    Luxembourg Delhaize Luxembourg Temps plein

    Description Pour notre siège social situé à **Pommerloch**, Delhaize Luxembourg est à la recherche d’un/e: ***HR & Admin Assistant H/F - CDI**: Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail enthousiasmant ? Vous êtes passionné par les relations humaines et aimez les missions variées ? Vous souhaitez vous...

  • hr executive assistant

    il y a 4 jours

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein 50.000 € - 80.000 € par an

    Manpower Luxembourg is seeking an HR Executive Assistant to join a prestigious European institution. In this role, you will provide high-level secretarial, administrative and executive support to the Head of the HR ARES Department (Analytics, Remuneration & Employee Services).This is an excellent opportunity for a highly organised, discreet and proactive...