Administrative Assistant – HR

il y a 1 jour

Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

Manpower Luxembourg is recruiting, on behalf of a prestigious European institution, an:

Administrative Assistant – HR / Disability & Social Services Office

You will support the Disability and Social Services Office within the Health & Benefits Division of the HR Directorate.

This role provides essential secretarial and administrative support, working closely with the Head of Division, the Social Officer, and the Benefits Associate Officer.

Responsibilities

  • Manage the daily operation of the Disability and Social Services shared mailboxes and respond to related enquiries.

  • Arrange meetings, handle sensitive communications, and support staff needing assistance.

  • Perform general administrative and secretarial duties, including drafting and finalising documents.

  • Coordinate workplace adaptation requests and ensure proper processing in the relevant systems.

  • Maintain process logs and ensure accurate classification of support cases.

  • Handle procurement-related tasks and manage invoices for consultants and social service providers.

  • Liaise with internal and external stakeholders to provide updates and follow up on requests.

  • Systematically archive and organise documents in GED and OneDrive.

Required Profile

  • Certified secondary-level education, complemented by a 2-year qualification in a relevant field (e.g. secretarial studies, business administration).

  • Minimum 3 years of professional experience in administrative roles; experience in HR or welfare administration is an asset.

  • Excellent command of MS Office (Word, Excel, PowerPoint).

  • Knowledge of EIB tools such as Oracle, Business Objects, GED, SharePoint, OneDrive is a strong advantage.

  • Excellent written and spoken English; French is a strong asset. Knowledge of another EU language is a plus.

Competencies

  • Strong achievement drive and attention to quality.

  • Ability to adapt smoothly to changing priorities and environments.

  • Excellent collaboration skills and ability to work across organisational boundaries.

  • High level of integrity, professionalism, and respect for confidentiality.

  • Strong organisational skills and ability to manage multiple priorities.

Additional Information

  • Temporary assignment of 2 months, with extensions possible up to 1 year under Luxembourg legislation.

  • Opportunity to work in a multicultural and highly professional institutional environment.

Interested?

Please send your application today.

Our Manpower consultants will be happy to provide further information.

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