Team Assistant

il y a 5 heures

Luxembourg Hines Temps plein

Overview:
When you join Willowick, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

**Responsibilities**:
As a Team Assistant with Hines, you will be responsible for supporting the Finance Director with all administrative tasks. Responsibilities include, but are not limited to:

- Booking travel arrangements
- Managing calendar
- Organizing meetings/conferences
- Producing expense reports
- Coordinating documents for signature
- Quality control of documents produced by different teams
- Assistance in setting up excel and word templates for certain reports
- Accumulate documents for coordination of review with outside counsel
- Tracking the status of documents being circulated
- Liaising with other country teams
- Other office related matters: printing, filing, archiving
- Interaction with Luxembourg Asset Management Team
- Luxembourg/International Funds administrative experience desired
- New vendor set up (call backs) and set up in Coupa (treasury system)
- CBRE contractor initial IT account set up
- Tracking all mail (post) received by the Team and forward to applicable management teams
- Track other tasks and documents for the Finance Director, e.g. invoices, documents to be ratified in boards, etc
- Work closely with local legal team on organizing board meetings
- Back up of other team assistant when needed

Qualifications:
Minimum Requirements include:

- Strong communication and organization skills
- Fluent in English. German, French, Italian, or Spanish—written and verbal very helpful.
- Strong knowledge and working experience with Microsoft Office—Visio, Word, PowerPoint, Excel, Outlook
- Ability to work well managing multiple deadlines and managers
- Ability to multitask
- High team spirit

Closing:

- We are an equal opportunity employer and support workforce diversity._

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