Team Assistant

il y a 5 jours

Luxembourg ArcelorMittal Temps plein

**Main responsibilities and accountabilities**:

- Providing administrative support in several languages to the dedicated teams
- Managing an active and dynamic calendar of appointments
- Scheduling meetings, setting up conference calls
- Organising internal and external events/meetings
- Booking and arranging travel, transport, and accommodation for team members
- Handling travel expenses and follow-up
- Interface for Head of the department and his team
- Welcoming and hosting external and internal visitors
- Typing, compiling, preparing reports, and presentations
- Handling all correspondence of the department
- Archiving and keeping track of documents (Purchase orders, contracts, payments, etc.)
- **_SAP Purchasing _**
- Creation of purchase orders and good receipts
- Follow-up of purchase orders and payments
- Check invoices and/or allocations to the department cost centres
- Suppliers’ contact for any questions or queries
- **_SAP-time interface _**
- Manual recording/correction of leaves, teleworking, and sickness leaves
- Reply to employees’ questions or issues related to the records of their absence/TW requests and their holiday balance
- Inform employees of specific internal rules related to annual leaves and closure ( e.g. FU /JR / CP, year-end closure )

**What you’ll need:
Working in a fast-changing multilingual environment with a wide diversity of tasks requires:

- Be at least bi-lingual French / English with ideally a good command of German/Luxemburgish
- Good communication skills and excellent inter-personal skills
- The ability to work within a team
- Accurate and detail-oriented
- Be flexible and open to change
- Well-developed time management skills
- Strong organisational skills and good sense of priorities
- Proactive approach to problem-solving
- Stress-resistant
- Positive attitude

**Education/qualification**: Bachelor’s degree

**Subject**:
**Experience**:

- A previous experience as team assistant / personal assistant is required (min. 3 years of experience)
- A previous experience in an international and multicultural environment will be considered as an asset

**Languages**:

- English (advanced)
- French (advanced)
- Any additional languages will be considered as a plus (e.g. Germany, Luxemburgish)

**What we’ll offer**
- A modern, dynamic and fast paced environment with plenty of opportunities to grow within the business
- Highly skilled and inspiring colleagues-business partners from different backgrounds. This gives us the opportunity to learn from one another where technology and innovation are key pillars and contribute to ArcelorMittal’s values of Sustainability, Quality and Leadership
- High focus on personal development, knowledge exchanges, continuous improvement and teamwork
- A Real Estate function embedded in the steel business activity as a respected and valuable business partner

Join us and you’ll see your work help create renewable energy, impact major industries and boost economies. At ArcelorMittal we’ll help you make your world.

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