Executive Assistant

il y a 3 jours

Luxembourg SPONSOR Temps plein

**Overview**

We are looking for a highly organized, action oriented and professional team member to fulfill a dual capacity role as Executive Assistant to the Board Members as well as Administrative Officer. This position provides executive and administrative support to senior leadership, as well as overseeing and managing daily administrative operations of the office and the organization.

**Main Responsibilities**

Executive Assistant to the Board Members
- Provide broad executive support to the Board Members, including the preparation and distribution of management materials, presentations and reports in a timely and confidential manner;
- Ensure key decisions, actions and follow-up from management meetings are accurately documented, tracked and reported;
- Serve as primary point of contact between the senior leadership team, staff and various external stakeholders;
- Ensure and maintain confidentiality in handling sensitive business and strategic information and related matters;
- Draft and support the preparation of strategic reviews, management reports, investor relations and corporate communications;
- Support meeting coordination, calendar management, travel arrangements and correspondence in a confidential manner.

Administrative Officer
- Coordinate and oversee the daily administrative operations of the office for ensuring efficient and smooth workflows while completing tasks on a timely manner and with high professionalism standards;
- Coordinate procurement and maintenance activities while maintaining relations with vendors;
- Develop, implement and maintain administrative systems, policies and procedures to improve office effectiveness;
- Oversee office budgeting, supplies inventory and general expenditures;
- Foster and maintain an organized, professional and positive office environment that supports productivity, efficiency and collaboration.

**Qualifications and Experience**
- Bachelor’s degree in Business Administration, Management or related fields;
- A minimum of 6-8 years of relevant experience in executive and administrative support roles, preferably supporting senior leadership teams;
- Strong understanding of organizational operations and administrative processes;
- Proven capability to handle confidential and sensitive information with the utmost discretion;
- Exceptional organization and time management skills;
- Ability to manage multiple and variable priorities;
- Excellent written and verbal communication skills while demonstrating professional demeanor with the ability to effectively interact with all levels of the organization;
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), SharePoint and other productivity tools;
- High attention to detail and accuracy;
- Adaptable, reliable, calm and composure under pressure;
- Strong sense of ownership and accountability;
- Solid problem solving skills and a proactive, solution oriented mindset;
- Strong commitment to excellence while being able to work independently with a collaborative attitude.

  • Executive Assistant

    il y a 2 jours

    Luxembourg OQ Technology Temps plein

    Jul 15, 2025 Executive Assistant **Executive Assistant**: With our groundbreaking satellite 5G constellation, OQ Technology is a global leader in the domain of IoT communication connectivity and associated services. We are a venture capital backed company with a successful track record of satellite launches and the first company in the world to disrupt the...

  • Executive Assistant

    il y a 16 heures

    Luxembourg, Luxembourg Abiomis Temps plein

    Executive Assistant – Global Asset ManagerWe are pleased to introduce you to our partner, a global and prestigious Asset Management Company. They are currently seeking for an Executive Assistant to join their team in order to support their organic growth on the market.The candidate that will have the chance to join our partner will benefit from outstanding...

  • Executive Assistant

    il y a 2 jours

    Luxembourg Brookfield Asset Management, Inc Temps plein

    **Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...

  • Executive Assistant

    il y a 1 semaine

    Luxembourg Austin Bright Temps plein

    One of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offer employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...

  • Executive Assistant

    il y a 16 heures

    Luxembourg, Luxembourg Arhis HR Solutions Temps plein

    Job descriptionSpecialising in the recruitment of qualified and expert profiles, People Solutions by Arhis offers tailored support to help you take the next step in your professional journey.We work with companies across various sectors (banking, insurance, industry, and services) that are actively looking for talented individuals like you. At People...

  • Executive Assistant

    il y a 16 heures

    Luxembourg, Luxembourg SPONSOR Temps plein

    OverviewWe are looking for a highly organized, action oriented and professional team member to fulfill a dual capacity role as Executive Assistant to the Board Members as well as Administrative Officer. This position provides executive and administrative support to senior leadership, as well as overseeing and managing daily administrative operations of the...

  • Executive Assistant

    il y a 1 semaine

    Luxembourg Cezam Temps plein

    **À propos de nous**: **Cezam recrutement cabinet d’approche directe et de conseil **intervient dans la recherche et l’évaluation de profils experts métiers, cadres et dirigeants. Nos bureaux de Strasbourg, Paris, et Lille proposent des opportunités de carrière dans divers secteurs d’activités. Notre client,** groupe familial dans le transport,...

  • Executive Assistant, Amazon Business, Eu Cps

    il y a 3 jours

    Luxembourg Amazon Business EU Sarl - H95 Temps plein

    Experience as an Executive Assistant Experience with executive level calendar management Experience with domestic or international travel coordination The Amazon Business CPS team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive Assistant. We are a passionate team innovating the procurement processes for business customers...

  • Executive Assistant

    il y a 16 heures

    Luxembourg, Luxembourg Abiomis Temps plein

    Executive Assistant – Asset Manager, Human ValuesAre you looking to evolve within a respected international investment firm where professionalism meets strong human values? This opportunity is with a well-established global asset manager, known for its stable growth, and people-oriented culture.With a Luxembourg office of about twenty professionals, you...

  • Executive Assistant

    il y a 1 semaine

    Luxembourg Austin Bright Temps plein

    **Fiduciary | Schwerpunkt Corporate Tax** Diese deutsch-luxemburgische Beratungseinheit ist auf **gesellschafts - und internationale Steuerberatung**, **juristische Beratungsleistungen** sowie grenzüberschreitende Strukturierungen von Investitionen spezialisiert. Die Kundenbasis umfasst **Holdingstrukturen, Soparfis, Private-Equity - und Immobilienfonds,...