Executive Assistant

il y a 11 heures

Luxembourg OQ Technology Temps plein

Jul 15, 2025

Executive Assistant

**Executive Assistant**:
With our groundbreaking satellite 5G constellation, OQ Technology is a global leader in the domain of IoT communication connectivity and associated services. We are a venture capital backed company with a successful track record of satellite launches and the first company in the world to disrupt the telecommunication industry by merging cellular 5G with satellites.

Our technology will have massive implications to the Oil & Gas, Maritime, Industry 4.0, and Transport segments, particularly for the management and tracking of assets in remote and rural areas and extending 5G coverage through non-terrestrial networks.

As our wireless technologies are constantly evolving and winning multiple awards, with funding for the next phase secured, and commercial traction demonstrated, we are now looking to on-board an Executive Assistant.

Job Location

LUXEMBOURG

Starting date

July 2025

Job Type

UNLIMITED

**Key responsibilities**:
**1. Calendar and Schedule Management**
- Coordinate and manage the executive’s calendar
- Schedule internal and external meetings, calls, and appointments
- Resolve scheduling conflicts efficiently

**2. Communication Management**
- Draft, proofread, and format correspondence and reports
- Communicate on behalf of the executive professionally

**3. Travel Planning and Coordination**
- Book flights, hotels, ground transportation
- Prepare detailed travel itineraries
- Handle travel issues or last-minute changes

**4. Meeting Preparation and Follow-Up**
- Prepare agendas and briefing materials
- Take detailed meeting minutes
- Track action items and follow up on deliverables

**5. Administrative Support**
- File and organize documents (physical and digital)
- Process expense reports and invoices
- Order office supplies and manage vendors
- Support to fill in institutional paperwork
- Support in daily internal operations

**6. Project Support**
- Assist with research and compiling reports
- Help manage special projects or events
- Track project timelines and deliverables

**7. Relationship Management**
- Liaise with internal teams, clients, and external stakeholders
- Help build strong working relationships on behalf of the executive

**Key Requirements**:

- Bachelor’s degree required
- 5+ years in a similar executive support role
- Exceptional organization & time management
- Strong written and verbal communication
- Proficiency in MS Office/Google Workspace
- Calendar and travel management tools (e.g., Outlook, Google Calendar, Concur)
- Ability to multitask and prioritize under pressure
- Attention to detail
- Motivated to work with executives
- Driving license
- Fluent in English and French and/or German and/or Luxembourgish
- Already a European citizen or has a valid work permit for Luxembourg

**Benefits**:

- Meal vouchers
- Career growth opportunity

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