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Office Administration

il y a 3 jours

Capellen, Capellen, Luxembourg The OneLife Company Temps plein

(6 months internship full time or 1 year in part time as from September)

The mission
We are looking for an intern to assist and support the OARS Department in day-to-day business and corporate matters.

Main objectives of the role

50% – Support to Facilities Management and Building Operations:

  • Space and Facility Management: Ensure the proper functioning and maintenance of workspaces (offices, meeting rooms, common areas).
  • Environment Security: monitor the security procedures in place and manage the company's badges.
  • Supplier Relations: Manage relationships with external service providers (maintenance, cleaning, security, etc.), monitor contracts and interventions, ensuring service quality.
  • Equipment and Infrastructure Maintenance: Oversee and maintain technical equipment (HVAC, lighting, etc.), handle repair or replacement requests.
  • Cost and Resource Optimization: Suggest solutions to optimize the use of space, consumables, and facility-related costs.

40% – Support to Reception and Phone System Management:

  • Phone System Management: Handle incoming and outgoing calls, direct calls to the appropriate person or department, and address requests professionally.
  • Physical Reception of Visitors: Greet visitors, clients, and partners, provide direction, and ensure a courteous and efficient reception service.
  • Meeting Room Management: Plan and organize meeting room bookings, prepare rooms (equipment, layout, etc.), and ensure proper usage.
  • Administrative Support: Handle administrative tasks related to these functions, such as agenda management, preparing documents, or drafting meeting minutes.
  • This position combines varied responsibilities in facilities management and internal services, with a strong focus on security, reception, and maintaining supplier relationships.

10% – Reception and catering Coordination of Associated Services:

  • Organize catering or reception services for meetings, events, or important visits.
  • Be a source of ideas and innovation to develop the events business.

Profile of our future teammate

  • Reception/catering industry sector or building management path pursued at a university or a higher education institution (Haute École) in France, Belgium, or Luxembourg
  • Fluent in French and English (Dutch is an asset)
  • Sense of organization and priorities
  • Respect of deadlines
  • Adaptability and flexibility

Are you interested in working for a growing Luxembourg based life insurance company?

Jump into the adventure and join a team with a supportive and collaborative working environment. We encourage all applications and would be pleased to welcome you for an interview.

Recruitment Process

Interested candidates should submit their application, only your CV, to the following email address:

What We Offer…

  • Lunch vouchers
  • 26 days of holidays per year
  • Fruit at the office, sports committee, social events…
  • Inclusive company where everyone has they're place

Join the team