Executive Assistant

il y a 7 jours

Luxembourg, Luxembourg People Solutions by Arhis Temps plein 45.000 € - 60.000 € par an
Job description

At Arhis HR Solutions, we are committed to offering you assignments that match your profile and ambitions.

We work in partnership with well-established companies across some of the most dynamic sectors: Industry, Hospitality, Construction, and Tertiary Services.

We are currently looking for a Executive Assistant on behalf of one of our clients based in Luxembourg, a recognised player in the Banking sector.

YOUR RESPONSIBILITIES

As the Executive Assistant and member of the Corporate Administration team, a typical day might include the following:

    • Manage the agenda, email, calls, travel arrangements, client management, and other company logistics for the CEO
    • Coordinate complex scheduling and flow of information to senior executives
    • Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of comprehensive and accurate records
    • Welcome visitors and identify the purpose of their visit before directing them to the appropriate location in the building
    • File the necessary documents with the Luxembourg Business Registers
    • Liaise with external regulators and advisers, such as auditors, and facilitate good communication with relevant departments
    • Proofread company documentation
    • Organise board meetings and annual general meetings, prepare their agendas and, from time to time, take minute.
Requirements

Your profile

Competencies / Behaviour:

  • Excellent organization and communication skills
  • A precise attention to detail and rigorous deadline management
  • The capacity to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Fast problem solving skills and the flexibility to think outside the box to find solutions
  • The endurance to perform parallel tasks under pressure while respecting strict deadlines
  • The motivation to learn about corporate governance and constantly improve internal administrative processes
  • A detailed understanding of the full Microsoft Office suite and Adobe Professional, with aptitude to learn new software and systems
  • The people skills required to work with a myriad of stakeholders with different level of seniority
  • Must be a flexible team player willing to do what it takes to get the job done

Experience:

  • Previous experience as an executive or administration assistant

  • Knowledge of the financial sector in Luxembourg

Languages:

  • Excellent command of English and French, spoken and written
  • Command of Luxembourgish would be an asset

Why choose Arhis HR Solutions?

A wide range of assignments tailored to your expertise and expectations

Personalised support before, during, and after your assignment

Fast access to top opportunities through our trusted partner network

An innovative experience, with digital tools and virtual reality to help you better prepare for your role

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