Administative Assistant

With our groundbreaking satellite 5G constellation, OQ Technology is a global leader in the domain of IoT communication connectivity and associated services. We are a venture capital backed company with a successful track record of satellite launches and the first company in the world to disrupt the telecommunication industry by merging cellular 5G with satellites.

Our technology will have massive implications to the Oil & Gas, Maritime, Industry 4.0, and Transport segments, particularly for the management and tracking of assets in remote and rural areas and extending 5G coverage through non-terrestrial networks.

As our wireless technologies are constantly evolving and winning multiple awards, with funding for the next phase secured, and commercial traction demonstrated, we are now looking to on-board an Administrative Assistant.

Job Location

LUXEMBOURG

Starting Date

November 2, 2025

Job Type

UNLIMITED

Key responsibilities:

• Coordinate and manage the executives' calendar and resolve scheduling conflicts efficiently
• Handle matters with a high degree of confidentiality and discretion
• Ensure confidential documents are handled securely
• Schedule internal and external meetings, calls, and appointments
• Communicate on behalf of the executives professionally
• Book flights, hotels, ground transportation and handle travel issues or last-minute changes
• Take detailed meeting minutes and prepare agendas and briefing materials
• Track action items, deadlines, projects timelines and follow up on deliverables
• File and organize documents (physical and digital)
• Support in daily internal operations
• Assist with research and compiling reports
• Events coordination
• Manage public relations and help building strong working relationships on behalf of the executives by communicating internally with the rest of the employees and consultants
• Review legal documents (commercial NDAs and commercial contracts), get them signed by the CEO and send them to the relevant parties
• File shipping documents and internal, external Purchase Orders
• Screen and manage emails, calls, and correspondence
• Help prioritizing tasks and manage the executives' time effectively
• Occasionally assist with personal tasks (scheduling, errands, reservations)

Key Requirements:

• Bachelor's degree in Business Administration, Operations Management, or a related field. -Minimum of 1 year of experience in an operations or administrative role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite.
• Demonstrated problem-solving abilities and attention to detail to ensure efficient operational processes.
• Already a resident in Europe or has an European visa
• Driving license
• Fluent in English and French and/or German and/or Luxembourgish
• Already a European citizen or has a valid work permit for Luxembourg

Benefits:

• Meal vouchers
• Career growth opportunity