Senior Executive Assistant – Secretary General Department

il y a 3 jours


Hesperange, Luxembourg Manpower Luxembourg S.A. Temps plein

Manpower is looking for an Assistant Secretary General Department for a client specialized in European financial governance located in Luxembourg.

Your missions

  • Manage and maintain the business calendar of the Secretary General and the Heads of Division

  • Organise, coordinate and follow up all secretarial and administrative activities for the department

  • Act as a key liaison for internal and external correspondence, ensuring professional and timely communication

  • Organise Board and Committee meetings, video conferences and internal/external meetings (agendas, rooms, documents, equipment)

  • Assist in the organisation of internal and external events

  • Attend meetings and take minutes when required

  • Prepare, edit and format documents and presentations

  • Manage filing systems, databases and archiving (digital and physical)

  • Organise business travel and manage expense reimbursements

  • Support recruitment and procurement processes through interview scheduling

  • Act as a back-up to the Personal Assistant of the Secretary General

  • Provide additional administrative support to Members of the Management Board when needed

Your profile:

  • Bachelor's degree or equivalent level of education

  • Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment

  • Excellent command of MS Office (Outlook, Word, Excel, PowerPoint)

  • Knowledge of MS Teams, WebEx and video conferencing systems is an asset

  • Knowledge of SharePoint and Oracle Fusion is an asset

  • Experience in the public sector is a plus

  • Fluent English, both written and spoken; additional EU languages are a strong asset

  • Excellent communication and interpersonal skills

  • Strong organisational abilities, resilience and flexibility

  • Team spirit and ability to work in a diverse and multicultural environment

What Client Offers:

  • Expected start date: March 2026

  • Contract duration: 5 to 6 months

  • Highly international and institutional working environment

Interested in this opportunity? Apply now



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