Administrative Assistant

il y a 2 semaines

Luxembourg LHH Temps plein

We are looking for an administrative assistant for a European institution on a temporary contract lasting several months.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand.

We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Responsibilities:

- Administer the coordination of divisional activities.
- Arrange and manage meetings and appointments.
- Prepare briefing papers for meetings and business trips.
- Finalize, distribute, and file documents and reports created by division staff.
- Maintain up-to-date statistics and work plans; ensure adherence to procedures.
- Collaborate with other Assistants and Department members, provide training on bank procedures to new colleagues, and contribute to a positive working atmosphere within the Financial Inclusion Division and the entire Department for efficient task implementation, smooth information flow, and goal achievement.
- Coordinate and dispatch letters related to legacy mandates to various Member States and other mandators.
- Update the list of contacts across EIB GLO mandators.
- Organize and coordinate external guests and visits with Protocol, handling access to premises and room bookings.
- Manage and support the team with the Notes system, including note creation, updating and preparing properties, calendar management, distribution support, and preparation of final draws.
- Coordinate various administrative tasks for the division, such as event organization, shared calendar updates, GED management, distribution list updates, and document preparation for signatures.

Profile:

- Minimum of 3 years of relevant professional experience at a senior support level, preferably in a middle/back-office function.
- Strong sense of responsibility and initiative, along with excellent organizational skills.
- Ability to work accurately under pressure, meet deadlines and priorities, and demonstrate flexibility and availability.
- Excellent knowledge of standard computer tools, especially MS Office tools (Word, Excel, PowerPoint). Knowledge of Business Objects would be advantageous.
- Excellent proficiency in written and spoken English. Working knowledge of French would be beneficial, and familiarity with other EU languages would be an advantage.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact **Florian Letellier** as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

LI-FL1

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