Personal Assistant
il y a 7 jours
Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Dubai, Hong Kong, London, New York, Frankfurt and Paris.
Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg.
Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.
To be based in our Luxembourg office in Kirchberg, we are looking for a:
**Personal Assistant**
**Your role**:
- Managing the time schedule of a Partner;
- Monitoring calendars to ensure that deadlines are met;
- Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events/ meetings, venue organisation and preparation of required documents. Taking meeting notes;
- Assisting and coordinating of all administrative tasks related to one client portfolio. Maintaining and monitoring the entire life cycle of a client file from opening until closing. Supporting the person in charge of the file to coordinate the value chain;
- Ensuring that the allocated portfolio is in compliance with the firm’s rules and standards, such as the KYC process for example;
- Updating case software: obtaining and managing all correspondence related to the portfolio. Daily record keeping with electronic and hard copy. GED administration: filing of documents in accordance with the applicable document naming and version numbering convention;
- Updating CRM database precisely on a regular basis;
- Booking business travel arrangements.
**Your profile**:
- You have a Bachelor’s Degree in Office Management or Business Administration;
- You have at least 3 years of proven professional experience as an administrative assistant in an international and fast paced environment;
- You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;
- You have excellent time management skills, ability to multi-task and prioritise work;
- You are fluent in both written and spoken French and English;
- You are highly proficient in MS Office;
- You are able to work autonomously and as a team player;
- You are able to handle confidential information with discretion.
**We offer**:
- Excellent internal training and career development
- An entrepreneurial working environment giving priority to collaborative work
- A hybrid working environment offering flexibility and the possibility to work from home
- A challenging role within a renowned organization
- A multicultural environment where we promote diversity, talent & ideas
- The ability to work and interact with a wide variety of specialists
**Interested?**
A&M
-
Personal Assistant
il y a 1 semaine
Luxembourg LHH Temps pleinLHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment...
-
Personal Assistant
il y a 7 jours
Luxembourg LHH Temps pleinOur client, a luxembourgish law firm based in Luxembourg city, is looking for a Personal Assistant to support one of their Partner. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...
-
Personal Assistant
il y a 2 semaines
Luxembourg Arendt Temps pleinArendt Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt Services offers a wide range of services, such as domiciliation,...
-
Personal Assistant
il y a 1 semaine
Luxembourg Axis Temps pleinOur client is looking for a rigorous, organized Executive Assistant with strong communication skills. **Description** Duties include: - Diary management and planning of appointments, meetings and business trips for team members. - Greeting contacts physically and by telephone. - Preparation of files and documents for meetings, presentations and other...
-
Personal Assistant
il y a 1 semaine
Luxembourg Austin Bright Temps pleinOn behalf of our client, a small **Real Estate investment firm** who recently established in Luxembourg, we are looking for a **Personal Assistant** to the Director. Even if the company is young on the market, they are ambitious and looking forward to becoming a **leader** on an international scale. You will be joining a human size company with around **10...
-
Personal Assistant
il y a 2 semaines
Luxembourg Fyte Temps pleinMy client, a Single Family Office based in Luxembourg city, is looking for a Personal Assistant to support the CEO and the executive management with private and corporate administration and to help it run smoothly. You will be expected to have an absolute focus on client service, demonstrating a high standard of oral and written communication with an...
-
Personal Assistant
il y a 2 semaines
Luxembourg Université du Luxembourg Temps pleinThe **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the...
-
Personal Assistant
il y a 1 semaine
Luxembourg KPMG Temps plein**Find your purpose at KPMG Luxembourg** We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all. We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax...
-
Personnal Assistant
il y a 7 jours
Luxembourg Fyte Temps pleinNous accompagnons l'un de nos clients dans le recrutement d'un Personal Assistant (F/H) pour apporter un support de grande qualité à son CEO. Parlons de vous Votre qualité première est la discrétion et respect de la confidentialité ; Véritable "solution finder", vous savez gérer les priorités et êtes capable de prise d'initiatives ; Vous avez un...
-
Personal Assistant
il y a 1 semaine
Luxembourg Vialto Partners Temps pleinCompany Description At Vialto we create the connections that build global careers and societies, bridging the gap between people and their aspirations. As the world of work continues to evolve, we are bringing together the individuals, ideas and technology to unlock business and human growth. **Job Description**: **What you’ll do?** - Providing executive...
-
Personal Assistant to CEO
il y a 7 jours
Luxembourg Vodafone Temps plein**Company**: The Vodafone Procurement and Connectivity Company (VPC) in Luxembourg is a vital part of the Vodafone Group, driving our ambition to connect for a better future. At VPC, we source products and services globally to ensure our business operates at its peak performance. Our mission is to support our people in delivering on our strategy, creating a...
-
Personal Assistant
il y a 2 semaines
Luxembourg Université du Luxembourg Temps pleinThe **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the...
-
HR - Assistant & Administration Officer
il y a 1 semaine
Luxembourg Personal Direkt Temps pleinSince 1994, we have been filling vacant personnel requirements at our clients in our consulting fields of Banking, Tax Advisory Professions and Legal. For a renowned, international Banking Corporation in Luxembourg we are looking for you as: **HR - Assistant & Administration Officer (multilingual Chinese / English / French) in Luxembourg (gn)**: **Key...
-
Personal Assistant Du CEO
il y a 1 semaine
Luxembourg Fyte Temps pleinNotre client est une institution financière reconnue au Luxembourg. Au sein d'une équipe agréable et dynamique, vous serez l'Assistant Personnel du CEO (F/H). **Vos responsabilités**: Vous agirez en tant que premier point de contact, gérant la correspondance et les appels téléphoniques, et veillerez à leur suivi. Il se peut également que vous...
-
Legal Personal Assistant in Banking
il y a 2 semaines
Luxembourg A&O Shearman Temps plein**A&O SHEARMAN** **Legal Personal Assistant in Banking & Finance - one year contract** **Department purpose** Our Banking & Finance department specialises in international banking work, syndicated lending, investment grade, leveraged acquisition finance, debt restructuring as well as local and cross-border real estate finance and fund finance deals. You...
-
Executive Assistant, Eu Ats Finance
il y a 2 semaines
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other Executive Assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Executive Assistant with German
il y a 2 semaines
Luxembourg Funds Talent Temps plein**Executive Assistant with German** **Luxembourg City** **About the role** My client - boutique financial service provider is looking for a executive assistant, to join their expanding team. The principal responsibility of this position is to assist with the preparation of documents, marketing and meeting presentations, fee proposals or any other similar...
-
Executive Assistant
il y a 1 semaine
Luxembourg Cezam Temps plein**À propos de nous**: **Cezam recrutement cabinet d’approche directe et de conseil **intervient dans la recherche et l’évaluation de profils experts métiers, cadres et dirigeants. Nos bureaux de Strasbourg, Paris, et Lille proposent des opportunités de carrière dans divers secteurs d’activités. Notre client,** groupe familial dans le transport,...
-
Executive Assistant, Consumer Legal
il y a 3 semaines
Luxembourg Amazon Europe Core SARL - LUX Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - Ability to consistently exercise good judgment. - Impeccable attention to detail - Strong organizational and communication skills - Bachelor's degree Job summary Superior...
-
Legal Assistant
il y a 2 semaines
Luxembourg Austin Bright Temps pleinOur client is an international law firm, which has been active in the Luxembourg market for several years. They are actively looking for a **Legal Assistant.** You will have the chance to work In a rewarding work environment, your individuality and personality will be recognized. You will have the opportunity to build real relationships with the whole...